Employee Compensation Coordinator

SUMMARY:
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POSITION INFO:

Employee Compensation Coordinator

Market-related Salary

12 month Fixed term Contract

Cape Town

We are seeking a detail-oriented and dependable Employee Compensation Coordinator to join a dynamic People & Culture team. This role is responsible for ensuring accurate and timely payroll processing, legislative compliance, and effective support to employees with payroll-related queries. It is well suited to a payroll professional with a solid foundation who is ready to take on increased responsibility and contribute to process improvements.

Key Responsibilities

• Process end-to-end payroll for approximately 240 employees across multiple payrolls

• Ensure payrolls are processed accurately and on time

• Maintain compliance with tax legislation, statutory deductions, and internal policies

• Maintain and update payroll records, including new hires, terminations, promotions, and salary changes

• Verify payroll inputs are fully supported by required documentation and approvals

• Perform payroll reconciliations and resolve discrepancies timeously

• Prepare payroll reports for Finance, HR, and external stakeholders

• Liaise with third-party providers such as payroll system vendors, benefit administrators, and consultants

• Support payroll-related audits and ensure documentation is accurate and audit-ready

• File monthly salary inputs and maintain complete payroll records

• Act as the first point of contact for payroll-related queries, resolving issues professionally

• Collaborate closely with HR and Finance teams to ensure aligned payroll processes

• Identify opportunities for process improvement and support system enhancements

• Provide general administrative support and assist with ad hoc payroll tasks

Qualifications & Certifications

• Diploma or Degree in Human Resources, Finance, or a related field

• SAPA Payroll Practitioner Certificate (preferred)

• Payroll processing training

• Intermediate to advanced Microsoft Excel skills

• Training or courses in Labour Law, Tax Compliance, or Data Protection (POPIA/GDPR)

• Short courses in Payroll Auditing, Process Improvement, or Digital HR Tools are advantageous

• Exposure to multi-country or cross-border payroll is beneficial

Experience Required

• 2–4 years’ hands-on payroll administration experience

• Strong knowledge of South African payroll legislation, including PAYE, UIF, SDL, and statutory reporting

• Experience using payroll systems such as Sage, PaySpace, VIP, or similar

• Proven experience managing end-to-end payroll cycles

• Experience supporting payroll audits

• Strong employee support capability, including handling queries and resolving discrepancies

Key Competencies

Technical

• Payroll systems proficiency

• Strong legislative and regulatory knowledge

• Payroll reconciliation and data accuracy

• Advanced Excel and payroll reporting skills

• Understanding of HRIS and ERP integrations

• Secure handling of confidential payroll information

• Process improvement and automation mindset

Behavioural

• Exceptional attention to detail

• High accountability and reliability

• Strong problem-solving ability

• Excellent time management

• Clear and professional communication

• Collaborative team player

• Adaptable and quick to learn

• Strong customer service orientation

• High ethical standards and integrity

Additional Information

• Contract: Fixed-term (12 months)

• Work model: Hybrid (3 days office-based, 2 days remote)

• Start date: Immediate / January start preferred