Engineering Administrator

SUMMARY:
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POSITION INFO:

The Engineering department currently has a vacancy for a motivated, professional and attentive to detail Administrator to join their team. The successful candidate must at all times, conduct him/herself in such a manner that reflects the professional and ethical values of the Group.

Responsibilities will include, but are not limited to the following:

• Devising and maintaining office systems to efficiently deal with the paper and process flow of the Engineering office
• Generate Purchase requests on Fraxion
• Liaise with suppliers on a daily basis on all orders, outstanding orders and partly supplied orders
• Process invoices on Fraxion
• Generate and maintain reports
• Ordering and processing of payment for technical spares and mechanical parts
• Identify, manage and address any and all discrepancies and inconsistencies with the relevant parties as identified during procurement or payment process of parts and spares
• General office administration include filing, verifying time and attendance, drafting, verifying and editing related documentation, ordering stationary on in-house system

Qualifying Criteria:

• Grade 12 certificate
• Diploma/Certification in Business Administration
• Atleast 5 years of Administrative experience within an Engineering or similar environment
• Relevant tertiary qualification or studying towards one will be advantageous
• Computer literate –MS Advance office package proficiency

Qualifying Attributes

• Strong command of the English language: an eye for detail, meticulous grammar and comprehension, and exceptional written communication
• Basic understanding of additional languages advantageous
• Meticulous, accurate and attentive to detail
• Excellent business acumen and interpersonal skills
• The ability to self-manage with minimal guidance
• Able to meet deadlines for multiple tasks at a time
• Ability to work under pressure
• Ability to organize and plan carefully
• Hard-working and self-motivated
• Ability to work independently as well as in a team
• Time management and organizational skills
• Excellent standards in execution

Job title: Engineering Administrator

Reporting to: Senior Engineering Administrator/Office Manager

Job type: Permanent position

Benefits include

· Provident fund

· Life cover at 4x annual salary

· Medical aid - hospital plan

· Funeral cover

· 15 x paid leave days per annum

· Long service leave after five years of employment

Standard hours

07h30–17h00: Monday – Thursday

07h30–16h00: Friday

May be required to work overtime as per operational requirements