Equity Sales Support (4-5 Months Contract)

To assist the Institutional Equity Sales team across a range of administrative areas

Enhance the back-office organisation of the team and cross-team collaboration

• Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:
• KYC/Onboarding:
  • Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.
  • Research all basic info on 'address', 'registered address', SEC info, etc.
  • Bi-weekly reporting on progress & bottlenecks.
  • Equity Sales team members to maintain full legal responsibility on setup and initiation
• Research Agreements and CSAs
  • Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment tracking
  • Monitoring of engagements on Singletrack/ensuring no slippage
  • CSAs: assist SA team with management of CSA payments
• Broker Platforms:
  • Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)
  • When necessary, loading of events on broker platforms.
  • Active management of SA and SSA Equity Sales and Research contact details across all platforms
• NDRs/Analyst marketing/Conferences/Travel:
  • Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)
  • Assist team with booking client meetings at conferences (AIC, SAT)
  • Assist team with own travel coordination
• Client requests and administration:
  • Assistance with light client requests (e.g. sharing of research reports)
  • Assistance of coordination of Events/Calls led by Equity Sales
  • Maintenance of client database (Excel/Singletrack/Salesforce) – tracking and management of team changes, contact details & addresses
  • Assistance with management of client distribution lists and access (email, but also research access on BBG/Factset)
  • Broker votes: monitor, circulate, and track progress
  • Filing: maintain an organised, secure, and cloud-based filing system for all relevant documentation
  • Archiving of client meeting notes on Singletrack

Hiring considerations: Someone “known, dedicated, motivated, and very competent”