Events Assistant - Sandton

SUMMARY:
A well-known global leader in the corporate real estate industry, providing flexible workplace solutions for a variety of clients, requires the above to support the planning, coordination, and execution of internal and external events across the company’s various locations.

POSITION INFO:
Minimum requirements for the role: The successful candidate must have a matric with a 1-year minimum certificate, diploma or qualification. An events management or related qualification is preferred but is not essential. Previous experience having worked within the events, hospitality, or customer service markets is preferred for this role. The company is happy to train a graduate with no work experience into this role. Must be computer literate with good MS Office skills. Must have excellent communication skills as the successful candidate will be liaising with customers. Must be able to work as part of a cohesive team building relationships both internally with colleagues and customers. The successful candidate will be responsible for: Assisting the Events Food and Beverage Manager supporting the planning, coordination, and execution of internal and external events across the company's various locations. Supporting set-up and breakdown of event spaces, including furniture, décor, AV equipment, and catering. Ensuring all event logistics are executed according to the event brief and timeline. Assisting with coordination of a variety of suppliers including catering, décor, photographers, and entertainment etc. Responding to basic event queries including availability, event details, booking processes, and general information in line with WeWork standards. Assisting with event scheduling by capturing requests accurately and coordinating with the Events Manager for confirmation and approval. Managing and maintaining RSVP lists, ensuring all attendee information is correctly recorded and updated in a timely manner. Maintaining event calendars and ensuring they are up to date across all relevant platforms to ensure accuracy and visibility for internal teams. Maintaining clear and organised internal tracking documents for all events, including enquiries, bookings, and status updates. Supporting post-event administration by compiling attendance records, basic feedback summaries, and key event outcomes. Escalating complex or high-priority queries to the Events Manager or relevant stakeholder when required. Salary package, including benefits, is highly negotiable depending on experience gained.