Executive Assistant and Project Assistant - Bruma

SUMMARY:
Executive Assistant and Project Assistant

POSITION INFO:

Purpose Statement
SA Supply Chain Department is in need of a SC Team & Project Assistant who is pro-active, a team player, performs well under pressure, enjoys challenges across multiple function and has excellent influencing skills with the ability to forge strong relationships internally and externally. The successful candidate will provide overall executive assistance/secretarial support and project administration to the SA Supply Chain Director and SC department. This role provides professional and executive level support to the SA SC Director and department, representing the Director in dealings with Partners as appropriate.

Duties:
• Manage and maintain the SA Supply Chain Director schedule which includes daily time and diary management, and the coordination of logistics as required.
• Screen all incoming calls of the SA Supply Chain Director and manage correspondence where applicable.
• Internal liaison across departments on behalf of the SA SC Director, with strong ability to manage sensitive and confidential information with discretion and diplomacy.
• Schedule and arrange meeting, video-conferences etc. as required by the SA Supply Chain Director and department.
• Coordinate the arrangement of conferences, workshops/team builds and events, etc. including any arrangements required for team & relevant Suppliers.
• Coordinate and arrange management meetings for the SA Supply Chain Director and ensure that agendas are prepared, all documentation is in order, and that everything runs smoothly - this includes catering arrangements and any other related requirements.
• Provide project administrative and secretarial support to the SA Supply Chain Director and greater Supply Chain team.
• Serve as SC Comms representative which includes but is not limited to drafting (if required), review and distribution of all notifications
• Maintain an appropriate and effective filing/record management system of sensitive documentation (supplier contracts, pricing letters, audit reports, etc).
• Book all travel arrangements of the SA Supply Chain Director and greater SA Supply Chain team which include: Travel schedules and itineraries of Flight bookings and accommodation; possible arrangement of visa and foreign exchange; arrangement of transport.
• Perform general administrative duties such as the preparation of presentations, reconciliation of expense reports,
• Custodian of appropriate records management system, including but not limited to SC project trackers dashboards, product listing of suppliers, collating of information from suppliers and other tasks that may arise.
• Assist the SA SC Director in their preparation for business meetings chasing actions as appropriate and proactively identify their requirements ahead of schedule.

Education
• Matric or NQF 4
• National Secretarial Diploma (Advantage)
• Attention to detail and accuracy (Advanced)
• Communication skills (Written and Verbal)
• Record Management Skills
• Organizing skills
• Diploma or Degree in Communication (Advantageous)

Knowledge
• Oral and written communication skills (Advanced)
• Knowledge of supplier relationship management (Intermediate)
• Microsoft Office skills, with specific experience with PowerPoint & MS Excel (Intermediate)
• Knowledge of database management & project administration (Intermediate)
• Budget & Expense management (Intermediate)

Must have valid drivers'' license and own car

Salary - up to R40 000pm CTC
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