Executive Assistant to Director & Team

Recruiter:

Time Personnel

Job Ref:

CPT005154/LH

Date posted:

Saturday, February 7, 2026

Location:

Cape Town, South Africa

SUMMARY:
Are you a self managed Executive Assistant who can assist a forward thinking team and Director by being one step ahead of them at all times?

This remote position reports into the Director of a upmarket real estate business in the UK. They require a confident tech savvy individual to support sales, operations, CRM system, portals, advertising and digital channels.

In this position you will be the highly effective "go to person" forming the backbone of their successful company.

Working hours: 9 am to 6 pm – Monday to Friday UK time (1 hour break)

POSITION INFO:
REQUIREMENTS

Matric, relevant qualifications advantageous
Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
Highly organised and detail-oriented, thriving in structured, process-driven environments
Exceptional written and verbal English skills are a must
Calm under pressure
Deliver outstanding support, aligned with company high standards
Collaborate seamlessly and support the wider team in achieving shared goals.

DUTIES

Manage CRM systems, data hygiene, tagging, and record accuracy
Conduct checks and client due diligence
Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
Coordinate viewings, inspections, and appointments
Prepare and draft contracts and sales documentation
Manage tenant referencing and compliance documentation
Create contract summaries for internal use
Manage Xero invoicing, payment tracking, and reporting
Maintain sales trackers, cash flow reports, and prepare data for sales meetings
Organise digital files and workflows (
Support website reviews and property updates
Manage change of ownership processes, including utilities and handover administration
Prepare and send the Introductory Pack to potential clients.
Create Vendor Consultation Reports and ensure smooth contract administration.
Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
Generate and distribute ad hoc sales reports.
Support tenancy progression for Lettings transactions
Leverage AI and automation tools to streamline processes and enhance efficiency.

Salary: R negotiable dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

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