Executive Assistant to the CEO

SUMMARY:
An exciting opportunity exists for a highly organised Executive Assistant / Personal Assistant to provide comprehensive administrative, travel, and operational support to the CEO and Chief Information & Projects Officer of a leading organisation based in Durban.
This position is ideal for an experienced C-Level Executive Assistant who thrives in a fast-paced, professional corporate environment and enjoys managing multiple priorities with discretion and excellence.

POSITION INFO:
Position: Executive Assistant / Personal Assistant to the CEO & Chief Information & Projects Officer (CIPO)

Location: Durban, Kwa Zulu Natal

Requirements:

• 5 to 10 years’ experience providing high-level executive support to C-suite or senior management (experience in the real estate, property, infrastructure, or corporate services industry will be advantageous).
• Executive Secretarial / Business Administration qualification or equivalent diploma.
• Advanced computer literacy in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Proven ability to manage complex travel arrangements, meeting coordination, and confidential executive correspondence.
• Strong interpersonal, written, and verbal communication skills with a high level of professionalism.
• Excellent organisational skills with the ability to prioritise multiple tasks and meet tight deadlines.
• Demonstrated discretion, integrity, and emotional maturity when handling sensitive company information.
• Experience managing budgets, expense reports, and executive calendars is essential.

Key Responsibilities:

• Provide full administrative and personal support to the CEO and CIPO.
• Manage complex diaries, appointments, and meeting schedules with a high degree of accuracy.
• Act as the primary point of contact for all internal and external stakeholders on behalf of the executives.
• Prepare, coordinate, and manage detailed international and local travel itineraries, including flights, accommodation, transport, and visas.
• Handle expense tracking and reconciliation, ensuring all reports are submitted promptly and within budget.
• Anticipate and proactively resolve potential travel disruptions or logistical issues.
• Coordinate and support executive meetings, including compiling agendas, preparing meeting packs, taking minutes, and ensuring follow-ups are actioned.
• Maintain strict confidentiality when dealing with sensitive company and personnel information.
• Serve as a communication bridge between senior management, internal departments, and external stakeholders.
• Ensure the smooth running of the executive offices, providing high-level administrative and operational support.

How to Apply:

1. Follow the link to our jobseeker’s page – for Executive Assistant
2. Click Apply to submit your CV.