Executive PA

Our client in the Gaming Industry, based in Port Elizabeth, is currently looking to employ an Executive PA.

An awesome career opportunity awaits.

Requirements:

• Degree or Diploma –Admin - Financial preferrable.
• At least 3 years’ experience as Executive PA.
• 2 years managerial experience.
• Computer literacy.
• Accounting experience.

Responsibilities:

• Provides administrative assistance, such as writing and editing letters, notices, e-mails, drafting memos, and preparing communications on CEO’s behalf.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Preparing board packs.
• Taking minutes and drafting minutes.
• Maintaining comprehensive and accurate records.
• Record management and filing of documents to the correct company on the share drive.
• Updating diary and collating meeting packs for future meetings.
• Completion of various application forms, gathering of information.
• Manage bookings for dinners, travel arrangements and functions.
• Manage flights and accommodation bookings for CEO and his family members.
• Bookings of appointments and meeting arrangements by checking diary availability and confirmation thereof, calling external parties to confirm availability.
• Printing and scanning of email attachments and documents received from or to others for review and signature.
• Sorting, opening, and delivering mail to respective departments.
• Confirming doctors' appointments and medication orders.
• Credit card reconciliation attach slips to the bank statement.
• Fill in FICA documents and attach required docs for all the entities from the banks.
• Performing minor accounting duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Orders, ensuring weekly delivery.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.

Other Requirements:

• Good verbal and written communication skills.
• Well-developed organisational skills and the ability to multitask.
• The ability to be proactive and take the initiative.
• Tact and diplomacy.
• Ability to multitask and prioritise tasks.
• Excellent time management skills.
• Attention to detail.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Great interpersonal and communication skills.
• Proactivity and the ability to work independently with minimal supervision.
• Excellent time management skills, ability to multitask and maintain schedule while responding to incidents.

Please note should you not receive a response within two weeks of applying please consider your application unsuccessful.