Executive PA - Directors

Recruiter:

Stafflink Recruitment Solutions

Job Ref:

STL 174

Date posted:

Thursday, June 2, 2022

Location:

Johannesburg, South Africa

Salary:

R40K neg

JOB SUMMARY:
Midrand

JOB DESCRIPTION:

Function:

Provide administrative support to all Directors and two other Executive Managers. Duties include general clerical, receptionist, and project-based work. Project a professional company image through in-person and phone interaction nationally and internationally. Will be assisting in day-to-day functions and dealing with confidential information.

MIN REQUIREMENTS:

5-8 Years’ Experience as an Executive Personal Assistant.
Grade 12 and Valid Driver’s License
- Diploma in Executive Assistance, Project Management certificate advantageous or a Diploma in any business field
Intermediate to advanced Computer literacy MS Excel, Outlook PowerPoint
- Organize large company events and plan and execute conferences of 40 people or more.
- Plan and maintain company advertising, and social media communication.
Manage and oversee the office cleaner and receptionist

Key Functions and Responsibilities

Professionally prepare daily, weekly, and monthly reports, for both internal and external distribution by drawing information from various specified sources.
Prepared all executive committee packs and Board Meeting presentations.
Recorded minutes and tracked outcomes of actions identified.
- Execute various administrative tasks, including scheduling, submission of expense reports, and other correspondence for Executive Team.
- Plan and book all travel arrangements, including itinerary, car hire and accommodation bookings.
  - Serve as the executive representative in managing and coordinating business related matters, within the scope of the function.
  - Initiated communications, monitored requests, and identified those that required immediate attention.
  - Screen telephone calls and proactively handle all enquiries or requests by sourcing relevant information to resolve queries and follow up on resolutions.
  - Plan and optimized the Directors’ time through effective diary management.
  - Scheduled meetings with internal and external stakeholders.
    - Facilitate all arrangements associated with meetings including creating meeting agendas, compiling meeting packs, distributing timeously to relevant parties and catering requirements as necessary.
    - Liaise with managers, CEOs, suppliers, customers, and international contacts in a professional manner.
    - Performed a variety of administrative duties, such as writing letters, sending emails, updating spreadsheets, and creating presentations.
    - Operated with a high degree of independence within a complex and dynamic environment.
      - Utilised a sound understanding of the business as well as the company, its values, and priorities to perform all duties in a professional and confidential manner.
      - Complete numerous ad-hoc tasks when required to better enable the Directors to focus on crucial business matters.
      - Assisted all directors and executive staff on ad-hoc tasks ina confidential manner.
      - General presentation preparation.

A detailed JD will be made available to a suitable applicant.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

EXECUTIVE PA TO THE GROUP CEO OF A GROUP OF DEALERSHIPS R40000 - R70000 / NORTH
Location: Johannesburg
Salary: 40000 - 70000
Our client who owns several dealerships in Johannesburg, such as Chery, Omoda & Jaecoo, is looking for a top pa to the Group CEO. Grade 12, with a relevant degree / diploma, and must be able to work in corporate dealer group environment. Minimum of 5 - 7 years supporting a
46 days ago

Executive PA to COO and Partners
Location: Sandton
Salary: Monthly
We are seeking a dynamic and experienced executive pa to support the Office of the COO. This role requires a proactive individual who can manage a wide range of administrative, operational, and executive support tasks in a fast-paced environment.The candidate must be fluent in English and Afrikaans, with excellent written and verbal communication skills in both languages to effectively liaise with...
70 days ago

Sales / Office Manager and PA â Leather Goods
Location: Johannesburg
Salary: MR Monthly
Our Client is looking for a Sales/Office Manager and pa – Leather Goods to join their team
11 days ago

Personal Assistant
Location: Johannesburg
Salary:
48 days ago

Office Coordinator: To the CEO (6 Months Fixed Term Contract)
Location: Pretoria
Salary: 500K per annum
The candidate will be responsible for delivering comprehensive , high level executive support to the CEO , ensuring seamless operation of the CEO’s office .This includes providing exceptional personal and professional assistance , coordinating strategic and operational activities .The incumbent will play a pivotal role in enhancing the efficiencies and effectiveness of the CEO office by mana...
Today

Personal Assistant
Location: Pretoria
Salary:
Personal AssistantBrooklyn, Pretoria R16 000 - R22 000 (Depending on experience) Our client, a well-established company based in Pretoria East, is looking to appoint a dynamic and detail-oriented Personal Assistant to support the directors
7 days ago

Personal Assistant to the CIO And Sales Support
Location: Johannesburg
Salary:
We’re looking for a super-organised, tech-savvy Personal Assistant who loves being right at the heart of the action. In this exciting, multifaceted role, you’ll be the trusted right-hand to our Chief Information Officer (CIO) while also making a real impact within our Sales team.No two days will be the same. You’ll blend executive-level support with marketing coordination and sal...
7 days ago

Business Development Manager
Location: Boksburg
Salary:
7 days ago

Personal Assistant to CEO
Location: Johannesburg
Salary:
9 days ago

Personal Assistant (PA) to the Group CEO
Location: Johannesburg
Salary:
10 days ago

Executive PA - Directors

Similar jobs you might be interested in:

Create a free job alert for Executive PA - Directors in Johannesburg