Executive Personal Assistant

SUMMARY:

A specialised agricultural company is seeking a dynamic executive PA to provides high-level administrative support to the CEO, by managing schedules, organising meetings, handling correspondence, and coordinating travel arrangements.

POSITION INFO:

Minimum requirements for the role:

• Must have completed a National Senior Certificate
• Minimum 5-10 years of experience in a similar executive support role is essential
• Must have advanced interpersonal communication skills and business etiquette
• Excellent people skills in an executive environment is important
• Advanced proficiency in Microsoft Office Suite: Word, Excel, PowerPoint & Power BI will be required for this role
• Valid Driver’s License and be willing to travel when required

• Efficiently managing the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
• Handling incoming emails, calls, and correspondence on behalf of the CEO.
• Assisting in preparing for meetings by organising materials, compiling agendas, and providing relevant background information.
• Arranging travel arrangements including flights, accommodation, transportation, and itinerary planning, in-line with the CEO's schedule and preferences.
• Managing documents, presentations, and reports for the CEO.
• Creating, editing, and proofreading documents to ensure an organised electronic and physical filing systems.
• Maintaining the highest level of confidentiality and discretion with sensitive information related to the CEO's business and personal affairs.
• Assisting the CEO in prioritising tasks and managing time effectively to meet deadlines and objectives.
• Building and maintaining relationships with key clients and executives on behalf of the CEO, including networking, attending events, and facilitating introductions.
• Supporting the CEO on various special projects, initiatives or assignments, including research, analysis, and coordinating with team members.
• Providing personal assistance to the CEO as required, including handling errands, managing household tasks, or coordinating family-related activities.
• Identifying opportunities for process improvements and implement efficient systems to streamline workflow and optimize productivity.
• Providing support to the CEO during emergencies or urgent situations, including outside regular business hours.
• Meeting the evolving needs and demands of the CEO's schedule and responsibilities.