Executive Personal Assistant

Recruiter:

TalentLink

Job Ref:

1998860914

Date posted:

Saturday, August 20, 2022

Location:

Cape Town, South Africa

JOB SUMMARY:
-

JOB DESCRIPTION:

Key Performance Areas (KPA’s) & Responsibilities

Provides and often leads a full range of highly confidential secretarial/administrative support, exercising sensitivity, tact, and diplomacy
Act as the first point of contact for all queries - screen, redirect, and action all incoming matters, following up where required
Prepares complex correspondence, reports, presentations, agendas, minutes, etc. using business software applications (e.g., word processing and spreadsheets)
Receives and directs incoming calls, visitors, mail, and e-mail, prioritizing communications as appropriate
Responsible for maintaining files, records, calendars, and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses
Participates in the development and implementation of secretarial/administrative standards, policies, and practices
Compile documents and presentations according to organizational outlines and templates as required
Complete all business travel arrangements and preparations efficiently and timeously in line with company processes and practices
Co-ordinate various meetings, conferences, and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials, and refreshments are arranged
Manage the Executive’s diary, ensuring all meetings and engagements are correctly diarised, that the Executive is aware of and prepared for any upcoming meetings
Screen incoming telephone calls/emails if required by the Executive, redirecting to relevant individuals where required
Coordinate and follow up on the receiving of various business reports from other brands
Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow-up actions.
Manage internal and external interfaces on behalf of the Executive
Supporting the Marketing & Communications Manager with the delivery of key communications initiatives
Proof and upload approved content for the Marketing & Communications Manager or CEO to the CEO’s intranet page. This could include blog content, photos, comments, or status updates.
Proactively processing the CEO’s expenses and raising POs in a timely manner

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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