Executive Personal Assistant

A busy and entrepreneurial Executive requires a well-experienced and dynamic S-Suite Executive Assistant who has previously supported an Executive at Director level. The individual will need to liaise comfortably with high net worth individuals, and this role will be based in the office in Southern Suburbs of Cape Town.

Duties:

• Managing the Director''s calendar and appointments
• General administrative duties
• Actively taking over administrative duties from the Directors
• Scheduling and arranging meetings and special events
• Safe keeping of confidential information
• PP presentations
• Formatting documents
• Coordinating travel plans
• Manage workflow and closures of projects
• Preparation of reports and presentations

Requirements:

• Previous experience in a similar position reporting to senior management
• Excellent command of English language - both written and verbal
• Advanced diary management skills and the ability to do dication
• Excellent interpersonal skills and the ability to interact at an executive level
• Work independently at all times
• Confidence to take charge of difficult situations and the ability to meet multiple deadlines
• Exceptional planning and organising skills, with meticulous attention to detail
• High level of energy, integrity and confidentiality
• Advanced computer literacy skills - MS Office Suite
• Manage all logistics and planning for events and large meetings hosted by the Director
• Measurable outputs: The Director''s diary is well managed , Stakeholders experience efficient, friendly and effective engagement with the directors office.
• Excellent document management: Documents are clear, error free, complete and up to date and produces timously
• Logistics and administration are efficient, effective and well-handled
• Preparation and proof-reading of agreements, proposals and reports
• Project management on key strategic short-term projects
• Comfortable to run personal errands - processing visa, vehicle registrations and more.

The suitable candidate will present themselves in a professional manner, and enjoy being part of a dynamic, busy small team.