SUMMARY:
Our client in the FMCG industry is seeking to employ an Executive Personal Assistant to join their team based in Humansdorp.
Exciting Opportunity:
Join a dynamic and forward-thinking team where your skills will make an immediate impact and your career can thrive.
POSITION INFO:
Requirements: Matric (Grade 12) is essential. A relevant tertiary qualification in Office Administration, Business Administration, Public Management, or a related field is strongly preferred. 8-10 years' experience in a similar Executive Personal Assistant or Executive Assistant role. Proven experience supporting a CEO, Executive Committee (Exco), Board members, or other senior executives. Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams. Strong report writing, proofreading, and editing skills. Excellent written and verbal English communication skills. Strong organisational, planning, and time management abilities. High level of professionalism, discretion, and confidentiality. Ability to work accurately under pressure and meet strict deadlines. Strong interpersonal skills with the ability to engage stakeholders at all organisational levels. Excellent attention to detail and administrative skills. Experience coordinating executive travel, meetings, and calendars. Experience preparing presentations, reports, and executive correspondence. Financial administration experience, including purchase orders, invoicing, and payments, is advantageous. Responsibilities: Provide comprehensive administrative and clerical support to the CEO, Exco members, and the Chairman as required. Act as the primary point of contact between executives and internal and external stakeholders. Manage executive calendars, appointments, meetings, and scheduling. Coordinate Board, Committee, and Executive meetings. Arrange domestic and international travel, accommodation, and itineraries. Prepare reports, presentations, correspondence, and executive documentation. Conduct research and compile information for reports and presentations. Proofread and edit reports, presentations, emails, and other business documents. Attend meetings, record accurate minutes, and distribute meeting outcomes. Maintain an effective electronic and physical document management system. Manage incoming communications and prioritise matters requiring executive attention. Process electronic purchase orders and facilitate payment requests. Compile travel-related finance documentation and invoice submissions. Ensure office supplies are adequately maintained. Coordinate visitor arrangements, including PPE requirements. Source, compile, and proofread submissions for the company newsletter. Maintain confidentiality of sensitive executive and company information. Build and maintain effective relationships with internal and external stakeholders. Provide ad hoc executive support as required. Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.
