Managing an extremely active calendar of appointments
• Composing and preparing correspondence that is sometimes confidential
• Arranging complex and detailed travel plans, itineraries, and agendas; and compiling
documents for travel-related meetings
• Plans, coordinates, and ensures the CEO''s schedule is followed and respected.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct
access to the CEO''s time and office
• Researches, prioritises, and follows up on incoming issues and concerns addressed
to the CEO, including those of a sensitive or confidential nature.
• Organises and files documents
• Records meeting minutes
• Works closely and effectively with the CEO to keep him/her well informed of
upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment
and keeping the CEO updated
• Successfully completes critical aspects of deliverables with a hands-on approach,
including drafting acknowledgement letters, personal correspondence, and other
tasks that facilitate the CEO''s ability to lead the company effectively
• Prioritises conflicting needs
• Handles matters expeditiously, proactively, and follows through on projects to
successful completion, often with deadline pressures including advance distribution
of materials before meetings in electronic/paper format
Senior Management Liaison
• Participates as an adjunct member of the Executive Team, including assisting in
scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and offsites
meetings
• Facilitates cross-divisional coordination of travel and outreach plans
Communications, Partnerships, and Outreach
• Ensures that the CEO''s bio is kept updated and responds to requests for materials
regarding the CEO and the organisation in general
• Edits and completes first drafts for written communications to external stakeholders
• Works with CEO to develop presentations and reports
• Responds to invitations on behalf of CEO timeously
