Facilities Manager

SUMMARY:
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POSITION INFO:

Our client is looking for an experienced, self-motivated and target driven Facilities Manager for their farm in the Winelands area (close to Paarl Simondium).

Company Overview:

An Agricultural business which builds, maintains and grows world class primary production operations which produce and pack high value exportable produce. Their core values revolve around Relationships, Stewardship, Excellence, and Integrity.

Job Summary:

The Facilities, Garden, and Maintenance Manager & Liaison will oversee the efficient operation, maintenance, and beautification of the company’s facilities and gardens. This role includes managing utilities and understanding of insurance policies and protocols to ensure the organisation is adequately protected and operates sustainably. The successful candidate will play a crucial role in ensuring a safe, functional, and aesthetically pleasing workplace and residential environment on farm property. Additionally, this role will serve as the primary point of contact for all tenant inquiries related to rental agreements, gardens, security, and maintenance within the farm premises.

Key Responsibilities:

Facilities and Garden Management:

• Develop and implement comprehensive facilities and garden management strategies and plans.
• Supervise facility and garden maintenance, repairs, and enhancements to ensure a safe and visually appealing environment.
• Manage relationships with external contractors and service providers for facility and garden-related services.
• Assist in compilation, monitoring and control facility and garden operating budgets to optimise cost-efficiency together with GM.
• Ensure compliance with relevant health, safety, and environmental regulations.

Utilities Management:

• Oversee the procurement, distribution, and sustainable consumption of utilities, including electricity, water, and gas, infrastructure and refuse management and communications with municipal entities as needed.
• Identify opportunities to reduce utility consumption and implement eco-friendly initiatives.
• Collaborate with relevant departments to track utility expenses and report on cost-saving measures.
• Stay updated on changing utility market trends and regulations.

Insurance Management:

• Have sufficient knowledge of Company insurance policies and coverage, including property, liability, and employee benefits to act as facilitator and liaison for resolution of insurance related issues.
• Evaluate insurance needs and recommend coverage adjustments, as necessary.
• Assist in the communication, preparation and submission of insurance claims and coordinate resolution between all relevant parties.

Risk Management:

• Identify potential risks to the organization's facilities, gardens, and insurance coverage.
• Develop and implement risk mitigation strategies and contingency plans.
• Stay informed about industry best practices and emerging risks in facilities, gardens, and insurance.

Tenant Liaison:

• Serve as the primary point of contact for all general tenant inquiries related to gardens, security, and maintenance.
• Entry inspections and exit inspections for new and outgoing tenants.
• Be available over weekends and after hours as emergency contact for operations and tenants.
• Address tenant queries promptly and effectively, ensuring a high level of satisfaction and timely resolution of issues.

Team Leadership:

• Supervise, manage, and mentor a team of 9 employees for facilities, garden, and maintenance positions.
• Foster a collaborative and productive work environment.
• Conduct performance evaluations and provide constructive feedback to team members.

Qualifications:

• Relevant qualification and or experience in Facilities Management, Horticulture, Business Administration, or a related field or similar relevant qualification.
• Minimum of 3 years of experience in facilities management, garden maintenance, utilities management, and insurance management.
• Strong knowledge of building systems, garden design principles, utilities infrastructure, and insurance requirements and procedures.
• Familiarity with relevant regulatory requirements and industry best practices.
• Excellent organisational, leadership, and communication skills.

Housing on Farm: Possibility of accommodation as benefit of employment in 2-bedroom cottage on farm premises.

Area: Winelands area – near Paarl Simondium.

Starting date: As soon as possible.

Salary: R18 000-R25 000 CTC depending on experience.

Please apply online for this position if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful if you have not been contacted within 4 weeks.