Facilities Manager

SUMMARY:
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POSITION INFO:

Are you a seasoned Facilities Manager with a passion for operational excellence and strategic oversight? A prestigious property in Sandton is seeking a dynamic and experienced professional to lead its facilities management function.

Position: Facilities Manager

Location: Sandton
Division: Property Management
Reporting to: Head of Facilities

Purpose of the Role

To effectively plan, manage, and monitor all aspects of facilities management at the assigned site, ensuring quality standards are maintained and improved. The role requires strong customer relationship management and the execution of technical, client-facing, and retail-related facility functions.

Key ResponsibilitiesAdministration & Portfolio Management

• Manage internal and external communications.
• Prepare monthly technical reports and expenditure applications.
• Oversee help desk efficiency.
• Utilize software for asset and maintenance management.
• Monitor and appraise internal and external staff performance.
• Attend property, development, and service provider meetings.
• Implement procurement and auditing processes.
• Manage documentation for new developments and upgrades.
• Maintain electrical compliance certificates.

Occupational Health & Safety

• Develop and manage H&S policies aligned with legislation.
• Liaise with government bodies and regulatory agencies.
• Conduct internal audits and manage external audits.
• Align policies with ISO14000 and ISO18000 standards.

Financial Budgeting & Cost Control

• Formulate and manage annual R&M and planned maintenance budgets.
• Control expenditure and ensure compliance with authority limits.
• Evaluate tenders and quotations.

Utility & Energy Management

• Manage energy and utility services.
• Conduct energy audits and implement green building initiatives.

Risk Management

• Conduct annual building inspections and statutory compliance checks.
• Manage tenant and public health and safety.
• Perform risk assessments and report incidents.

Technical Support & Service

• Provide technical support for developments, inspections, and handovers.
• Liaise with clients, service providers, and local authorities.

Maintenance of Building Assets

• Maintain mechanical, electrical, structural, and safety systems.
• Conduct building condition audits and due diligence surveys.

Skills & CompetenciesPersonal Attributes

• Strong communication and decision-making skills.
• Innovative, enthusiastic, and professional.
• Excellent time management and ability to work independently.

Business Acumen

• Self-motivated with strong team and leadership skills.
• High level of confidentiality and reliability.
• Budget preparation and results-focused mindset.

Human Capital

• Honest, reliable, and motivated.
• Effective communicator and problem solver.
• Strong organizational and planning skills.

Qualifications & ExperienceQualifications

• Grade 12 (Matric) and a degree/diploma in Property Studies or Facilities/Infrastructure Management.
• Advantageous: Qualified Electrical/Mechanical Engineer or Technician (minimum N5).

Experience

• 5–8 years in Facilities or Property Management.
• SAFMA-accredited Facilities Professional.
• Retail experience is advantageous.