Facilities Manager - Cape Town (Northern Suburbs)

SUMMARY:
Role Purpose
The Facilities Manager is responsible for inspecting, maintaining, and repairing all building infrastructure, including mechanical, electrical, plumbing, and HVAC systems.
The role supports Property Managers in the planning, management, and monitoring of all facilities-related activities, ensuring that buildings are maintained to the highest standards and all compliance, safety, and operational requirements are met.
Key Responsibilities
Facilities Maintenance & Operations
Ensure optimal functioning and maintenance of all building systems and infrastructure.
- Manage routine and reactive maintenance across electrical, mechanical, plumbing, fire, and structural systems.
- Ensure all maintenance activities are completed timeously and to required standards.
- Maintain up-to-date maintenance and service schedules for each building.
- Respond to reactive maintenance issues efficiently.
- Liaise with administrative teams to ensure job cards are completed and closed.
Compliance, Risk & Quality Management
Maintain compliance with all statutory and safety requirements.
- Ensure Health & Safety standards are implemented and adhered to.
- Maintain compliance records, servicing certifications, and maintenance documentation.
- Identify and report risks related to security, infrastructure, and building integrity.
- Ensure quality assurance procedures are implemented and maintained.
Project & Contractor Management
Oversee projects and manage contractor performance.
- Project manage, supervise, and coordinate work performed by subcontractors.
- Ensure all work is completed according to specifications and standards.
- Identify opportunities to improve facilities management operations.
Asset & Infrastructure Management
Ensure effective lifecycle management of all assets.
- Manage maintenance of assets in line with approved budgets and maintenance plans.
- Support service delivery across all hard services, including mechanical and electrical systems.
- Ensure optimal performance and longevity of infrastructure and equipment.
Financial Management
Manage budgets and financial processes related to facilities.
- Monitor and control maintenance and operational budgets.
- Authorise and submit quotes and invoices for approval.
- Ensure cost-effective management of resources and services.
Tenant & Stakeholder Management
Provide high-quality service to internal and external stakeholders.
- Manage tenant-related maintenance services and queries.
- Support Property Management as a service function.
- Maintain professional communication with stakeholders.
Administration & Reporting
Ensure accurate reporting and effective administration.
- Manage all facilities-related administration and correspondence.
- Submit weekly building inspection reports.
- Maintain accurate records of maintenance and compliance activities.
Operational Support
Provide standby and operational support as required.
- Be available for telephonic standby for critical maintenance issues, including after hours.

POSITION INFO:
Role Requirements
Qualifications
Diploma or Degree in Retail Business Administration, Project Management, Building Science, Mechanical Engineering, or related field (advantageous).
Experience
Minimum 5 years’ experience in Facilities Management, Building Management, or Infrastructure Operations (essential).
Experience in Electrical, Mechanical, and General Building Infrastructure (advantageous).
Experience in Project Management (advantageous).
Experience with Building Management Systems (BMS) (advantageous).
Management experience within a facilities or building management environment.
Technical Competencies
Knowledge of facilities and infrastructure maintenance practices.
Understanding of Building Management Systems (BMS).
Proficiency in MS Office and MS Projects.
Experience with property and maintenance systems such as MDA or similar.
Understanding of compliance, safety regulations, and industry standards.
Contract and service level agreement management knowledge.
Behavioural Competencies
Strong leadership and people management skills.
Excellent communication and interpersonal skills.
Strong problem-solving ability.
High attention to detail and quality standards.
Customer service orientation.
Ability to manage multiple priorities and work under pressure.
Additional Requirements
Ability to work after hours when required.
Strong organisational and planning skills.
Ability to drive operational improvements and efficiencies.
Should you not receive a response within 10 working days, please consider your application unsuccessful.