Farm Administrator and Systems Coordinator

Recruiter:

Helderberg Personnel CC

Job Ref:

SW006254/AM

Date posted:

Sunday, April 12, 2026

Location:

Villiersdorp, South Africa

SUMMARY:
My client, an established agricultural concern based in Villiersdorp, is looking to appoint a Farm Administrator and Systems Coordinator.

The role supports farm administration, financial processes, and farm management systems. The incumbent will work closely with management and operational teams to ensure accurate system management, reporting, and seasonal coordination.

POSITION INFO:
Duties & Responsibilities:

Process Purchase Orders (POs) and Goods Received Vouchers (GRVs)
Manage diesel usage tracking and reporting
Assist with contractor job costing and support seasonal reporting requirements
Conduct farm visits to support administrative or operational processes
Setup and maintain MDS (Management Data System)
Handle general system queries and communication between system users and support teams
Manage devices used for system data capture and ensure proper maintenance
Update operational teams on activities such as harvesting, pruning and thinning
Manage annual census data updates and coordinate with production managers to ensure accurate orchard data
Provide support and coordination for annual harvest system training
Upload and maintain stock items and supplier information within the system
Assist with farming activities and preparation, viz. logbooks, juice barcodes, etc.

Minimum Requirements:

Relevant Tertiary Qualification (Agriculture / Cost and Management Accounting)
Minimum of 2-3 years working experience in similar role
Valid driver’s license (required to travel between farms)
Previous working experience with farm systems (FarmTrace)
Basic financial administration experience will be advantageous
Computer Literate (MS Excel)

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