Field Services Administrator

SUMMARY:
Job Title: Field Services Administrator
Remuneration: R10 000 - R15 000 per month
Location: Centurion

POSITION INFO:
ROLE OVERVIEW
The Field Services Administrator is responsible for supporting the operation departments and coordinating administration matters relating to Maintenance and Technical departments. General/ad hoc duties to be assigned from time to time.

RESPONSIBILITIES
General Maintenance Administration
Create purchase orders
Provide maintenance support to the company with the administration and coordination of the maintenance administration.
Gather invoices, statements, reports, personal details, documents, and information from suppliers and other departments.
Review, file, store and organize documents, reports and information, soft and hard copies, that will optimize swift and accurate capturing, database management and information storing.
Enter and update information on relevant databases.
Ensure data is backed up.
Provide feedback to the relevant people to ensure the accuracy of the information received and submitted.
Capture Job Cards and create job cards number.
Request and capture quotations with the approved suppliers on the correct platforms following the correct procedures.
Request and ensure proper approval for received quotations.
Capture orders on the relevant platform for approvals from the relevant section.
Record and document all quotations, orders, approvals, purchases as per the procedures for accuracy and transparency.
Follow up on all outstanding quotations and orders.
Update the correct platform with information pertaining to all quotation and order request for easy of access and accuracy.
Fast track all orders and follow up regularly to ensure a conducive turnaround time.
Contact Suppliers for emergency repairs, ensuring all procedures are followed correctly.
Perform general/ad hoc duties as assigned from time to time.
Submit monthly reports on administrative maintenance matters

Requirements:
Matric / Grade 12
Previous experience in an administrative role
Proficiency in Microsoft Office
Excellent communication and organizational skills
Ability to multitask and prioritize tasks effectively
Proactive and positive attitude
Ability to work well in a team
Strong attention to detail
Ability to maintain confidentiality
Customer service experience is a plus