Finance Administrator

SUMMARY:
NEW VACANCY !!!
Our Client in the finance industry has a new position as a Finance Administrator based in Port Elizabeth.

POSITION INFO:
Key Duties & Responsibilities

• Daily Data Capturing
  
  • Scan all payable invoices and expense receipts to DEXT for analysis.
  • Save all expense invoices electronically.
• Verification & Posting (DEXT to XERO)
  
  • Verify DEXT entries, ensure correct G/L coding of expenses, and publish to XERO for approval.
• Cash Book Processing
  
  • Download Bank CSV files into XERO.
  • Perform G/L coding and match to outstanding invoices.
  • Process expenses to the general ledger.
• Monthly Creditors
  
  • G/L coding, reconciliations, and preparation of EFT payment batches.
• BEE Affidavits
  
  • Prepare supporting documentation for issuing of Client BEE Affidavits.
• Petty Cash
  
  • Issue petty cash and reconcile monthly.
  • Import expenses into XERO and process to the G/L.
• Payments & Proofs
  
  • Distribute Proof of Payments to relevant parties.
  • Prepare and process monthly payments (e.g., interest, Property Trust, Metro payments).
• Debtors
  
  • Allocate and process receipts to the Debtors Ledger on GreatSoft.
  • Handle debtor queries, including journals, reconciliations, reallocations of receipts, and transfers of entries.
• Estate Accounts
  
  • Assist with ad hoc queries relating to 3 PIM Estate Late Bank Accounts.
  • Provide bank statements and historical transactions to the Estate Manager.
• Motor Vehicles
  
  • Manage license renewals for company and director vehicles.
• Office Supplies & Facilities
  
  • Order groceries and cleaning products; liaise with cleaning staff regarding requirements.
  • Coordinate repairs and maintenance: liaise with service providers, issue authorised purchase orders, and match to supplier invoices.
  • Coordinate company stationery requirements in the same manner.
• General Finance & Support
  
  • Assist with general finance duties and reporting.
  • Provide support with reception duties when required.