Finance Clerk

Recruiter:

Smith Garb & Associates

Job Ref:

JHB007859/LR

Date posted:

Tuesday, October 7, 2025

Location:

Atlantis, South Africa

Salary:

156000 Annually

SUMMARY:
A sweet manufacturer in Atlantis Cape Town is seeking a Finance Clerk who must ensure smooth day-to-day operations of the office by combining administrative, receptionist, and payroll support functions. This role supports management, Finance and HR while ensuring operational efficiency, accurate record-keeping, and excellent stakeholder service.

POSITION INFO:
Reception:

Operating the switchboard and correct directing of incoming calls, and relay of messages; switchboard never to be left unattended.
Maintain a welcoming and organized front office environment.
Maintaining visitor/contractor and declaration forms on the security register as required. Always ensure sufficient forms in place. Cross check visitor forms to gate register daily.
Issue appropriate PPEE forms to visitors and ensure all PPE is returned; report to manager if not returned.
Maintaining customer complaints logbook as required by Food safety.
Accepting courier deliveries and ensure parcels are received by the correct person - do not sign on behalf of the receiver unless requested to do so.
Issue gate passes on receipt of authorisation from the approved signatories
Coordinate meeting rooms

Flowiz System Management:

Create Finance and HR Pos on receipt of approval
GRV Finance Pos on receipt of delivery/service rendered confirmation

HR Administration Support:

Collect and verify timesheets, leave records, and other payroll data.
Weekly updating of leave applications, approved overtime, etc. on the time and attendance system
Maintenance of training registers, filing of training documents

Finance Administrative and Account Receivable Support:

AR - Wholesale account responsibility
Take over reconciliation and debt collection responsibility of assigned wholesale accounts.
AR - credit notes
Processing and filing of authorised credit notes
Damage claim register maintenance - SGX uplift documentation; damage claims received; credit note number update once credit note has been processed.
AR - invoices
Monthly maintenance of PODs on Datastore for SGX deliveries, electronic filing of PODs
AR - Other
Processing of credit applications on Credeq portal

Requirements of the Role:
Qualification:

Matric
Diploma/Certificate Business Administration, Office Management, or equivalent

Experience:

>3 years’ experience in administration or office management
Fluent in spoken and written English
Payroll knowledge (SAGE system experience would be beneficial)
Computer literate and very comfortable with Excel and limited formulas

Skills/Competencies Required:

Meticulous, precise and process driven
Effective verbal, written and listening communication skills
Time management skills
Computer skills
Willingness to assist
Curiosity and willingness to learn
Comfortable to work in compartments, relating to different departments.
Strong organizational and multitasking abilities

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