SUMMARY:
Finance Manager
POSITION INFO:
Position Description
1. Position Identification
Position Title Financial Manager
Position Holder’s Name
Department Accounts
Position Location Head Office
Job Description Financial Manager
2. Company Mission
To be known as the NUMBER 1 supplier and have HAPPY LOYAL CUSTOMERS, through focussing on:
· Stock Management
· Customer Satisfaction
· Better Communication
· Expansion
· Market Analysis
· Growth – acquisitions
· Quality Control
· Staff Development
· IT
4. Position Purpose
The Financial Managers responsibility is to effectively manage financial staff nationally and in so doing
facilitate the compilation of accurate and reliable management accounts.
Ultimately the position purpose is to manage the company’s financial health through cash flow monitoring
and the effective management of profitability variable – Costs, Price, Volumes and Product Mix Shifts
5. Knowledge and Skill
The below information deals with aspects that prescribe the basic knowledge and developed skills required to competently perform the position
5A. An Education Level
Professional Accountant with SAIPA membership or Finance Qualification NQF level 6 - 7
5.B Specialist Requirements
What is the minimum level of specialist skill / qualifications required e.g. CPA, C and C++, Trade Practices & supporting
legislative knowledge, ITIL proficiency, etc, to perform the job competently? Please detail below.
· Compiling and interpreting Management Accounts
· Computerized accounting – 5yrs experience
· System driven, creating and maintaining
· Strong technical skills – Comfortable in Microsoft Office (Word, Excel, PowerPoint and Outlook)
· Self-motivation & ambition
· Good leadership skills
· Time management & prioritisation skills (good time management, planning and follow-up skills,
as well as ability to meet deadlines)
· Good administrative skills
· Excellent verbal and written communication skills
· Professional personal presentation
· Attention to detail
· Able to work under pressure
· Accountable, responsible and reliable
6. Key Result Areas, Weighting’s, Tasks & Key Performance Indicators
6. KEY RESULT AREAS, WEIGHTINGS TASKS AND KEY PERFORMANCE INDICATORS PRESS ‘TAB’ AT THE END OF THE LAST LINE IN RIGHT COLUMN TO ADD ANOTHER LINE - SCROLL DOCUMENT TO MOVE TO NEXT SECTION
Key Result /Responsibility Area’s % Tasks KPI’s - what/how to measure
FINANCIAL ADMINISTRATION
1. Check all bank accounts are balanced daily 2. Petty cash capturing of payments monthly 3. Cash flow planning daily and updating actual 4. Calculate and process month end journals for interest income and interest paid 5. Capturing of credit card accounts 6. Calculating Agent’s commission on sales and making the payments 7. Processing Journals for Samples and damaged stock for the month 8. Depreciate assets monthly. All Insurance claims / queries Obtain approval and make all payments required for ACS nationally Maintain Fixed assets for ACS Manage rental agreements, payments & updates 9. Rental invoice – Veloudos 10. Year end to be completed by 15 March for submission to auditors 11. Assist with annual audit 1. Bank recon balanced daily and at month end within 3 workings of Bank Statement. 2. Petty cash balances monthly by the 2nd 3. Cash flow projections to be reported daily 4. Interest accounts balanced by the 3rd 5. Balance with debit order by the 5th 6. Commissions Calculated and paid by the 25th. 7. Ensure all journals are accurate and reviewed by Head of Finance by the 7th 8. To be done by 3rd of the new month 9. To be done on 1st day of new month 10. All information to be checked by 15th March 11. Provide all documentation timeously to auditors
DEBTORS 1. Manage Bank capturing of Receipts daily and petty cash receipts monthly 2. Manage Allocation of receipts to Debtor accounts 3. Manage collection of Debts outstanding 4. Manage Export procedures 1. Bank recon balanced – suspense accounts not exceeding 0.1% of sales 2. Unallocated receipts not exceeding 90days (goal) 3. Bad Debts not exceeding 0.1% of sales. Improve on a 65 day collection period (goal) 4. Documentation for compliance. No unpaid invoices (goal). Monthly review of ageing and formal discussions held with debtors manager on 65 – 120 day debtors
CREDITORS 1. Manage converting of Purchase order into Supplier Invoices 2. Manage the capturing of direct expenses and reconcile creditors 3. Submit payment list of creditors and make the payments when approved 4. Manage Purchase orders on SmartEdge any PO for next month needs to be re-dated or deleted if not used 5. Foreign Creditors – manage creditor’s accounts 6. Freight invoices – capturing & payment 1. Suppliers statements reconciled by 15th. Spot check a few supplier statements 2. Suppliers statements reconciled by 15th. Spot check a few supplier statements 3. Suppliers statements reconciled by 15th. Spot check a few supplier statements 4. No outdated Purchase Orders on Smartedge by 25th (excl Imports) 5. Match foreign creditors 6. Reversal of Shipping Imports
PAYROLL 1. Management of the payroll 2. Checking of payroll before approval 3. Loading of all payments (salary related) 1. Approval of payroll calculations 2. Payment of correct salary amount to staff members by 25th 3. Managing correctness of Mibfa, Numsa and Garnishees, etc.
LEGISLATION ADMINISTRATION 1. Compile VAT return monthly filed on e-filing 2. VAT Reviews or Audit 3. EMP201 submissions monthly filed on e-filing and paid 4. EMP501 – arrange submission & IRP5 to staff 5. Workmen’s compensation submissions (June yearly) 6. STATS SA submissions 7. EEA/BBEEE 1. Meet deadline of 25th 2. To compile and submit all required information to finalise the Review or Audit before the deadline. 3. Meet submission deadline 4. Manage bi-annual EMP501 submissions 5. Meet submission deadline 6. Meet submission deadline 7. Maintain EEA/BBEEE reporting in Payspace
FIXED ASSETS OVER R8000 1. Open new fixed assets 2. Enter new assets 3. Depreciation 4. Dispose of assets if and when required 1. Maintain fixed asset register 2. File paperwork into relevant file 3. To be done monthly by the 5th of every month 4. Maintain fixed asset register
