Finance and Administration Manager

ROLE SUMMARY

• My client is looking for a Finance and Administration Manager who has private healthcare experience, to be responsible for managing the financial results of the business in line with accounting standards and within corporate governance protocols.

REQUIREMENTS

• B Com degree or equivalent NQF Level 7 Financial qualification with articles.
• A Chartered Accountant qualification will be an added advantage.
• Knowledge of Trifour system and Sage VIP Payroll system will be an added advantage.
• Minimum of 3 years relevant acute private healthcare industry experience.
• An understanding of the challenges of private healthcare and its role players.
• An understanding of relevant and current private healthcare legislation.
• Proficiency in clinical terminology, CPT/ICD coding and patient services business processes.
• Understanding of basic financial principles (i.e., budgets, credit management, business planning).
• Computer proficiency in tri-med system will be an added advantage.
• Experience in dealing with VAT and income tax matters.
• Problem solving and financial analysis skills.
• Strong verbal and written communication and presentation skills.
• Must have a strong ethical conduct.
• Customer responsiveness.
• Be able to work under pressure to reach deadlines.

KEY OUTPUTS

Financial Management

• Produce accurate and timeous financial management reports for internal and external stakeholders such as executive management, Board members and other stakeholders.
• Analyze and report on balance sheet reconciliations, cost, and benchmarking implication/results.
• Prepare management accounts, budgets, and forecasts (monthly, quarterly, and annually).
• Develop an operating budget, ensure final budget presented matches approved parameters, ensure sign off budget by management and communicate approved budget to all units.
• Analyze and report on budget variances and take relevant action.
• Assist with corrective operational actions to ensure successful implementation of systems and processes.
• General operational support to the Hospital General Manager, participating in hospital strategic planning to identify growth projects, developing financial models for proposed plans, and enabling functions and assist the Hospital General Manager in the execution of such projects.
• Evaluate operational and financial reports to improve accuracy and relevancy.
• Evaluate financial processes and implement corrective action to ensure alignment and standardization within the division.
• Process and/or review general ledgers and balance sheet reconciliations.
• Ensure VAT and SARS compliance.
• Engage with the business and IT to evaluate all anomalies, assisting the division to implement corrective action.
• Management of the payroll, finance, and patient services departments.
• Management of the fixed asset register and inventory control.
• Management of internal Pharmacy’s financial reporting and internal controls.
• Ensure all credit management targets are met (i.e., internal, and external debtors’ days etc.)
• Overall management of the cash flow of the business.
• Preparation of annual financial statements for the relevant companies and preparation of audit files for annual external audit.
• Ensure timeous completion and issue of relevant audited financial statements.
• Attend Board Meetings and ensure proper presentation of financial status of the business.

Patient Services

• Responsible to oversee the Patient Services Department, which include:
• Reception and Admissions
• Confirmation
• Case Management
• Billing
• Credit control
• WCA claims.
• Collections
• Bad debts

Build and Maintain Stakeholder relationships

• Build and maintain relationships with internal and external clients.

Professional Development

• Maintain updated knowledge of relevant legislation and amendments related to finance regulations i.e., IFRS, Taxation laws and South African Company’s Act.
• . Responsible for self-development and continual upgrading of job-related knowledge and skills.
• Keep up to date with Phelangbonolo Healthcare Group’s evolving policies and procedures.

Payroll

• Ensure accurate and timeous processing of salaries and overtime paid during the month.
• Ensure adherence to statutory requirements e.g., UIF, SARS, Skills Levy.
• Oversee to ensure accurate leave allocating and capturing on the system.
• In conjunction with the HR Manager and Hospital General Manager give input with regards to staff benefits which includes annual salary reviews and submit to the Remuneration Committee.
• Reconcile and provide schedules of Medical Aid, Retirement Fund.
• Reconcile the Hospitals accounts for PAYE, UIF, Skills Levy, SARS, E-filing EMP201.
• Submit UIF Monthly Declaration to the Department of Labour (UIF)
• Reconcile the Hospital’s payroll account and the salary bank account.
• Assist the Nursing Services Manager with the contract, payment and controlling of agency staff.

People Management

• Overall management of the Finance, Patient Services and Payroll department team and performance thereof.
• Implement strategic plans, objectives and budgets through effective recruitment, orientation, training, motivation, and evaluation of staff.
• Effective people and performance management and develop performance improvement plans.
• Effective delegation of responsibility to maximize employee talent for organizational effectiveness.
• Effective management of conflict.

Governance and Risk Management

• Manage compliance to the executive constraints per corporate governance, report deviations and act where necessary.
• Continually assess the internal control environment, using formal review checklists and considering day to day experiences, reacting promptly to identified risks.
• Timeously resolve queries raised by the external auditors which will include the implementation of accounting and internal control systems as required by the external audit report.
• Manage data integrity and compliance to company protocols.