Finance and Operations -Office Manager (Onsite - CPT)

SUMMARY:
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POSITION INFO:

ENVIRONMENT:

A fast-growing Cape Town-based startup is revolutionizing the parking industry with an innovative digital solution that replaces traditional ticketing and payment systems through license plate recognition, smart management software, and digital payments. They are currently seeking a versatile and well-organized Accounting/Finance and Operations/Office Manager to support their Cape Town team. This role combines financial tasks such as invoicing, reconciliations, and vendor onboarding with operational responsibilities like handling client requests, managing suppliers, and stock purchasing. As their accounting processes become increasingly automated, the role is expected to evolve toward a stronger focus on operations and office management, playing a key part in ensuring efficient daily operations within this fast-paced, growing startup.

DUTIES:

• Accounting/Finance (Part-Time Focus, Subject to Automation)
• Invoicing: Generate and manage invoices for clients, ensuring accuracy and timely delivery.
• Reconciliation: Reconcile bank statements, vendor payments, and client accounts to maintain accurate financial records.
• Vendor Onboarding: Manage the onboarding process for new vendors, including contract setup and payment terms.
• Financial Reporting: Assist in preparing basic financial reports and summaries for management.
• Automation Support: Collaborate with the tech team to implement and test accounting automation tools, ensuring seamless integration with their platform.
• Operations/Office Management
• Client Request Management: Handle client inquiries and requests, ensuring prompt and professional resolution.
• Supplier Coordination: Liaise with suppliers for procurement, negotiate terms, and maintain strong vendor relationships.
• Stock Purchasing: Manage the purchasing and inventory of operational stock (e.g., hardware components for license plate readers, office supplies).
• Office Management: Oversee day-to-day office operations, including scheduling, coordinating team logistics, and maintaining a productive work environment.
• Process Improvement: Identify opportunities to streamline operational workflows and implement efficient processes to support company growth.

REQUIREMENTS:

• Education: Bachelor’s degree or equivalent in Accounting, Finance, Business Administration, or a related field.
• Experience:
• 3+ years in accounting or finance, with hands-on experience in invoicing, reconciliation, and vendor management.
• 2+ years in operations, office management, or a similar role involving client and supplier coordination.
• Skills:
• Strong proficiency in accounting software (e.g., Xero, QuickBooks) and Microsoft Office/Google Suite.
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Effective communication and interpersonal skills for managing client and supplier relationships.
• Ability to adapt to a fast-paced, dynamic startup environment.
• Bonus Skills:
• Familiarity with automation tools or basic understanding of integrating financial systems with tech platforms.
• Experience in procurement or inventory management.
• Knowledge of the parking or mobility industry.

ATTRIBUTES:

• Proactive, problem-solving mindset with a passion for efficiency.
• Comfortable wearing multiple hats and thriving in a small, collaborative team.
• Reliable and able to work independently with minimal supervision.