Financial Accountant

SUMMARY:
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POSITION INFO:

Purpose:

Responsible for providing financial management support and advice (typically in the form of financial reports, cost control & financial trends and ratio’s) to stakeholders of the OPCO and Property Companies, to enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning, managing, and controlling all financial-related activities within the OPCO and Property Companies. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations.

Qualifications

BCom or equivalent essential

Experience

Minimum 3 years’ experience in a management position within Accounting or Finance Hospitality & Tourism Industry experience beneficial Advanced MS Office knowledge Advanced Financial Accounting Systems knowledge (SAGE Partner or Evolution) Sound OPERA knowledge

Preparation of Monthly Management Accounts & Financial Reporting

• Preparation of the monthly management accounts pack in order to fully assess the performance
• Ensuring all HOD’s within OPCO receive and sign for departmental financial results
• Review of the financial information processed by the central accounting service team, to ensure accuracy and integrity thereof
• Compiling a monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented

Cost Analysis & Control

• Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisions
• Identify cost saving opportunities in order to improve the financial wellbeing
• Review reconciled expenditure reports to test the validity of costs
• Ensuring the Municipal Invoice checklist is completed, to ensure all invoices have been captured for the month
• Ensuring that revenue and expenses have been recorded against the correct projects within the ERP system

Tax Compliance

• Calculate and reconcile VAT payable on a monthly basis
• Annual income tax calculation and submission to CFO for review

Serviced Apartments

• Ensuring accuracy of monthly Revenue Journal from OPERA into Financial Reporting system
• Ensuring all Home Owner profiles and fee structures are maintained within the financial system
• Accurately capturing all Project Management related activities and fees
• Ensuring Home Owner statements are completed within the timeline
• Ensuring Home Owners are paid on time and statements are distributed to each owner

Treasury Function & Cash Control

• Check, verify and release electronic bank payments
• Petty cash count & reconciliation on a monthly basis
• Periodic Float checks at front desk
• Checking all credit card and cash deposit recons on a monthly basis
• Ensure cash-flow forecast is done to a monthly basis, to identify funding requirements and communicate to PROPCO
• Ensure all excess funds in OPCO and PROPCO’s are identified and transferred to either the bond or Nedcredit facilties on a timeous (weekly) basis.

Procurement (F&B, Chemicals, Linen, Amenities)

• Assume the day-to-day responsibility to ensure the stores department operates effectively in securing best products and pricing structures (identifying cost saving opportunities)
• Ensure Order Protocol is followed (Order signed by 2 signatories)
• Perform detailed analysis and review on COS % to identify problems

Stock

• Planning and oversight of monthly stock counts
• Spot checks on stock counted, to ensure accuracy of count
• Identifying slow moving and expired stock
• Ensure stock receiving system and procedures are followed

Payroll

• Ensuring accurate and timely submission of time sheet information to payroll department on a monthly basis
• Ensuring that payroll related costs are within approved Manplan structure for various departments within OPCO
• Review and approval of final pay register (VIP) for business units under management, before staff are paid

Fixed Assets

• Ensure the integrity and maintenance of the Fixed Asset Register
• Ensure procedures are in place for safe keeping of assets
• Ensure project management protocol is adhered to
• Perform monthly spot checks on operational asset register lists

Accounts receivable

• Review Debtors Age analysis on a monthly basis and highlight issues
• Weekly review of Open Accounts on OPERA and investigate issue
• Review long term tenant payment status for all property apartments and communicating outstanding rentals to the CFO

Budgeting & Budgetary Control

• Compile the annual budgets and submit for CFO approval
• Review the budgeted fees and expenses for large variances and resolve prior to the CFO conducting his review. Preparation of forecast (Rolling estimate) for the rest of the financial year

External Audit & Preparation of Annual Financial Statements (AFS)

• Preparing the Annual Audit files as per Group Instructions received
• Investigate and respond to audit queries and ensure the audit is completed in an appropriate time frame

Leadership and Management

• Manages own teams performance to ensure delivery of the approved finance strategy across designated departments
• Give regular, comprehensive and constructive feedback to team and conducts their performance appraisals
• Adjusts management style to get the best from the individuals within the team
• Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines

Relationship Building

• Maintain strong working relationships with, and have open and transparent communication between all members of the team
• Develop and maintain relationships with external vendors to ensure service delivery of high quality

Training

• Ensure all members within the Team are proficient in using the ERP, OPERA, Time & Attendance & VIP system to its full capability

Ad-Hoc Requests

• Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes

To apply for the position, please forward a motivational letter, an updated CV with a picture of yourself to consultant2@careercustodians.com

**Please note that only successful candidates will be contacted. Should you not hear from us within 14 days – please consider your application unsuccessful*

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