Financial Administrator

SUMMARY:
An Internal Vacancy exists for a Financial Administrator in the SOU Division based in Orkney.
 
The suitable candidate’s main responsibilities and duties include, but are not limited to, the following:

POSITION INFO:

• Collecting and verifying timesheets, attendance records, and other relevant data for accurate payroll calculations.
• Inputting and maintaining employee information in payroll systems, including new hires, terminations, promotions, and changes in salary or benefits.
• Calculating salaries, wages, overtime, bonuses, commissions, and deductions (such as taxes, benefits, and garnishments) accurately and in accordance with company policies and regulatory guidelines.
• Generating payroll reports and ensuring timely distribution of pay stubs to employees.
• Staying informed about relevant labor laws, tax regulations, and statutory requirements related to payroll processing in the applicable jurisdiction(s), such as South Africa.
• Maintaining accurate and up-to-date payroll records, including employee earnings, deductions, hours worked, leave balances, and tax withholdings.
• Reconciling payroll accounts and preparing periodic financial reports, summaries, and analyses for management review.
• Assisting with internal and external audits by providing documentation, explanations, and supporting evidence related to payroll transactions and compliance.
• Responding to employee inquiries, concerns, and requests related to payroll, taxes, benefits, and other compensation matters promptly and professionally.
• Providing guidance, training, and support to employees on payroll-related policies and procedures.
• Collaborating with HR, finance, and other departments to address payroll-related issues, resolve discrepancies, and improve cross-functional communication and collaboration.
• Drafting of Adhoc payroll contracts
• Preparing and processing purchase order on the system (WebX).
• Follow up on outstanding supplier invoices.
• Processing of additional purchase orders for shortfalls
• Creating vendor application for new suppliers on Webx.

• Grade 12 or equivalent qualification.
• Relevant experience as an administrator
• General accounting acumen up to trial balance.
• MS Office programmes proficiency required.
• Above average Excel skills is a MUST.
• Concise and accurate filing and general housekeeping is a MUST.
• The ability to communicate and present at all levels.
• Excellent written and verbal communication skills.
• Accuracy, attention to detail and ability to adhere to tight deadlines.
• Clean disciplinary, criminal and credit record.
• Ability to work under pressure
• Required to work overtime from time to time and must have own reliable Transport.