Financial Administrator

SUMMARY:
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POSITION INFO:

Key Responsibilities:

• Manage debtors: invoicing, customer reconciliations, credit control, and collection of outstanding payments.
• Manage creditors: processing supplier invoices, reconciliations, and preparing payments.
• Perform monthly reconciliations of bank accounts, debtors, and creditors ledgers.
• Assist in the preparation of management accounts, budgets, and financial reports.
• Maintain accurate and up-to-date financial records in compliance with company policies and statutory requirements.
• Ensure all transactions are captured accurately and processed within deadlines.
• Support external audit and internal compliance processes with necessary documentation.
• Perform variance analysis and highlight discrepancies for corrective action.
• Provide administrative and financial support to the finance department as needed.

Key Competencies & Skills:

• Strong knowledge of debtors and creditors processes.
• Proficiency in MS Excel (advanced functions: VLOOKUP, Pivot Tables, formulas, data analysis, reporting).
• Experience with accounting software (e.g., Pastel, Sage, QuickBooks, Xero).
• High level of accuracy and attention to detail.
• Strong numerical, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Excellent communication skills (written and verbal).
• Ability to work independently and as part of a team.
• High level of confidentiality and integrity.

Qualifications & Experience:

• Relevant financial/administration qualification (Diploma/Degree in Finance, Accounting, or related field preferred).
• Minimum 3–5 years’ experience in a financial administration role with exposure to debtors and creditors.
• Proven advanced Excel skills essential.