Financial Administrator

SUMMARY:
Our client in the Property Management industry is seeking to employ a Senior Financial Administrator to join their team based in Port Elizabeth (Gqeberha).

Exciting Opportunity:

POSITION INFO:
Requirements: Diploma or Degree in Accounting, Finance, Bookkeeping, or a related field. Minimum of 5 years' experience in a senior financial administration or bookkeeping role. Previous experience within property management, sectional title, homeowners' associations, or community schemes is highly advantageous. Strong knowledge of bookkeeping principles, reconciliations, budgeting, and management accounts. Experience working with accounting software (Evolution\/Sage Evolution preferred). Sound understanding of CSOS, SARS, CIPC, and relevant legislation governing community schemes. Proven experience preparing month-end management accounts and coordinating annual audits. Strong analytical, problem-solving, and financial reporting skills. Excellent attention to detail with a high level of accuracy. Ability to prioritise multiple portfolios while meeting strict deadlines. Strong communication and stakeholder management skills. Advanced Microsoft Excel skills. Ability to mentor and support junior financial administrators. Professional, organised, and capable of working independently. Responsibilities: Manage the complete financial administration of a portfolio of community schemes. Process and reconcile daily banking transactions and maintain accurate financial records. Prepare and review monthly management accounts within prescribed deadlines. Develop and implement annual budgets, levy schedules, and special levies. Oversee debt collection processes, legal handovers, and insurance guarantee claims in accordance with company procedures. Coordinate annual audit processes, ensuring all documentation is complete and submitted timeously. Manage SARS submissions, tax calculations, assessments, and compliance requirements. Monitor CSOS and CIPC financial compliance where applicable. Process ownership transfers, financial adjustments, and portfolio changes. Ensure accurate processing of levy income, payments, reconciliations, and third-party transfers. Maintain compliance with company policies, financial controls, and legislative requirements. Liaise with auditors, trustees, portfolio managers, legal representatives, and other stakeholders. Identify financial risks, escalate concerns, and recommend appropriate solutions. Provide guidance, support, and training to junior Financial Administrators. Assist management with portfolio reviews, quality assurance, process improvements, and special projects. Ensure exceptional client service through timely communication and resolution of financial queries. Work collaboratively across departments to support operational and financial objectives. Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.