Financial Administrator / Analyst

SUMMARY:
Our client is looking for a Financial Administrator / Analyst to join their fast-paced FMCG distribution environment. This role will be responsible for the day-to-day financial administration of the business while also providing meaningful financial analysis and reporting to support informed decision-making.
The successful candidate will work closely with the Financial Manager, Sales, Operations, Warehouse and National Bookkeeper, managing transactional finance functions including sales orders, invoicing, debtors, reconciliations and stock administration.
This position would suit a BCom Accounting / Finance graduate who is analytical, highly detail-oriented, confident working with financial systems and advanced Excel, and comfortable operating in a high-volume environment.

POSITION INFO:
Key Responsibilities Sales Orders & Invoicing Process customer sales orders in line with approved account and payment requirements. Monitor outstanding invoices and follow up on payments. Liaise with sales representatives regarding order fulfilment and customer payment compliance. Ensure paid orders are invoiced and dispatched timeously. Maintain accurate sales and invoicing records. Debtors & Customer Accounts Maintain accurate customer account information, including payment terms, balances and credit limits. Manage the accounts receivable ledger and monitor debtor ageing. Follow up on overdue accounts in line with agreed collection procedures. Handle customer queries relating to invoices, payments, credit notes and statements. Process approved credit notes and maintain complete supporting documentation. Monitor and report on overdue 60+ and 90+ day accounts. Financial Administration & Reconciliations Perform daily, weekly and monthly reconciliations of EFT, card and cash transactions. Capture and maintain accurate financial information on Sage Evolution. Assist the National Bookkeeper with banking and receipt processing. Support month-end financial processes, including debtor and cash reconciliations. Maintain accurate and organised financial records and supporting documentation. Financial Analysis & Reporting Prepare weekly debtor ageing and cash collection reports. Monitor Days Sales Outstanding (DSO) and identify trends or areas requiring attention. Analyse overdue debt and provide commentary on movements and underlying causes. Develop and maintain Excel-based reports, dashboards and financial analysis tools. Assist with cash-flow forecasting by analysing collection patterns and expected receipts. Perform variance analysis on customer accounts and stock. Identify opportunities to improve, automate and streamline financial administration processes. Provide accurate, meaningful financial information to assist management with decision-making. Inventory & Stock Support Liaise with the warehouse team to ensure accurate stock capturing and administration. Maintain records of damaged, returned and recycled stock. Assist with stock reconciliations and daily stock counts. Investigate, report and assist in resolving stock variances. Sales & Operational Administration Communicate stock availability, out-of-stock issues and delivery ETAs to relevant teams. Maintain regular communication with Sales, Warehouse and Operations. Prepare and submit monthly sales commission schedules for approval. Assist with sales-related administration, including leave forms and documentation. Ensure accurate allocation of sales-related expenses, including fuel cards. Track sales targets against actual performance using relevant platforms or CRM systems. Respond professionally and timeously to customer and supplier queries. Attend team meetings and provide relevant financial, administrative and analytical updates. Key Performance Areas Accurate and timeous processing of sales orders and invoices. Effective debtor management and improved cash collection. DSO maintained within agreed targets. Reduction in overdue 60+ and 90+ day debt. Accurate and timely daily, weekly and monthly reconciliations. Accurate financial reporting with meaningful analysis and commentary. Effective credit-note control and supporting documentation. Accurate stock reconciliation and identification of variances. Continuous improvement and automation of repetitive financial processes. Effective support to Sales, Operations and Warehouse teams. Minimum Requirements Completed BCom in Accounting, Finance or a related financial qualification. Minimum 1-2 years' experience in financial administration, accounts receivable, bookkeeping or a similar role. Working knowledge of Sage Evolution or a comparable accounting system. Advanced Excel skills , including PivotTables, lookups and dashboard reporting. Strong numerical and analytical ability. Exceptional attention to detail and accuracy. Strong written and verbal communication skills. Ability to work effectively in a fast-paced, high-volume environment. Strong organisational and time-management skills. Advantageous Experience The following would be advantageous: Experience within FMCG, distribution or another high-transaction-volume environment . Experience with debtor ageing, DSO reporting and collections. Experience with stock or inventory reconciliations. Experience developing Excel dashboards and automated reporting tools. Exposure to sales administration, including commissions and expense claims. Experience using AI or automation tools to improve financial administration processes.