Financial Controller (In-house – CPT)

SUMMARY:
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POSITION INFO:

ENVIRONMENT:

A welfare organisation is looking for a Financial Controller who will be responsible for the overall financial health, integrity, and regulatory compliance of the organisation. The role involves oversight of all financial operations, including robust controls, accurate and timely financial reporting, budgeting, forecasting, and grant management. The position includes preparing monthly journals, general ledger reconciliations, management accounts and variance analysis.

DUTIES:

Financial Management and Reporting

• Manage all day-to-day financial operations, including general ledger, bank reconciliations, and payroll processing and reconciliations.
• Accounting system maintenance to make sure the reports that are generated are accurate.
• Maintaining and managing the renewal of Service level agreements, raise accruals and making sure that all income and expenses are processed in the correct account periods.
• Prepare and deliver accurate and insightful monthly, quarterly, and annual financial statements and management accounts.
• Provide detailed variance analysis of actual results versus budgets, identifying risks and opportunities for improvement.
• Maintain the organization's fixed asset register and calculating the monthly depreciation journal.
• Oversee cash flow management and prepare regular forecasts to ensure the organization's liabilities are met.
• Managing the accounts payable ledger to ensure payment to all vendors is made on time
• Managing the account receivable ledger to minimize the risk of bad debts.
• Preparing and meeting the monthly deadline of the monthly reports to the board of directors.
• Take full control to complete the Annual financial statements.

Budgeting and Financial Planning

• Preparing the annual budgeting process in collaboration with the management team and providing financial data and guidance.
• Budget planning and completing the annual forecast for the board of directors as per the set deadlines.
• Contribute to the organization's strategic financial planning and overall growth strategy.
• Once the budget is approved, manage the process of having the data imported into the financial system.

Compliance, Governance, and Risk Management

• Ensure full compliance with South African regulations, including reporting to the South African Revenue Service (SARS) for tax and other statutory submissions (e.g., VAT, UIF, EMP201).
• To make sure that the correct information and documents are in place when foreign vendors are paid
• Implement and monitor a robust internal control framework to safeguard the organization's assets and ensure financial integrity.
• Take on the primary point of contact with their external auditors and prepare all necessary documentation.
• Manage financial risk and ensure strict adherence to donor funding requirements and reporting standards.
• Work within the framework and authorization of the Delegation of Authority

Grant Management

• Oversee financial grant management, including monitoring expenditure, ensuring compliance with grant-specific reporting requirements.
• Ensure proper recording and classification of grant funds, including restricted and unrestricted income.
• Work closely with the grant officer, the CEO and Marketing Manager to prepare the grant reports for donors.

Leadership and Collaboration

• Manage and provide leadership to the finance and administration team. Mentor and motivate them to ensure a high-quality output.
• Effectively communicate financial information and reports to non-financial staff and the Board
• Build productive working relationships across the organization and with external partners.

REQUIREMENTS:

• A professional accounting qualification is highly desirable. A bachelor’s degree in accounting, Finance, or a related field is a minimum requirement.
• A minimum of 5 years’ experience in financial management, with at least 2 years in a senior accounting/financial role. Experience within the non-profit sector is a significant advantage.
• Strong knowledge of financial and accounting principles, including IFRS for SMEs and South African tax and non-profit legislation.
• Proven experience implementing and monitoring internal financial controls and coordinating annual audits.
• Proficiency in accounting software (e.g. Sage VIP, Business Central) and have strong Excel skills.
• Must have excellent analytical and problem-solving skills, with a high degree of accuracy and attention to detail.

ATTRIBUTES:

• A proactive, results-oriented, and ethical approach to financial management.
• Ability to work autonomously and manage multiple tasks efficiently under pressure.