Firearm Administrator (Electronic Systems)

SUMMARY:
An Internal Vacancy exists for a Firearm Administrator in the Risk & Performance Division in Head Office  
 
The suitable candidate’s main responsibilities and duties include, but are not limited to the following: 

POSITION INFO:
DMS – Electronic Firearm Management system and accounting systems

• Maintain accurate data capturing of all firearms on DMS.
• Maintain accurate transfers and updating of firearm status of firearms on DMS.
• Maintain accurate loading of all required documents relevant to firearm management (CIIV’s, Incident Reports, SAPS 136 forms).
• Liaison with Asset Department to ensure that Asset numbers are received for new firearms and captured on the system.
• Liaison with the Finance Department to ensure site codes and names for new contracts to transfer firearms.
• Maintain accurate databases of the Firearm competency of security officers, DFO and Issuing Officer Appointment letters.
• Regular audits of the system to ensure correct capturing and loading of documents by the branches/ sites.
• Analysing risks w.r.t. the non- competent status of Security Officers.
• Liaison with branches/ sites regarding risks identified and ensure confirmation that firearms were withdrawn from non-competent security officers.
• Analyse, coordinate, verify and confirm with DMS the Monthly reports received from branches/ sites and communicate any outstanding/ incorrect reports.
• Submission of National Monthly Report to the NDFO for approval.
• Maintain accurate data bases of Training Service Providers/ Dealers and Gunsmiths.
• To provide support, assistance and training of the system to the branches/ sites.
• To provide the information required to the Tender Department and SAPS when required.
• To provide administrative support services for the firearm department.
• Maintain financial accounts of services provided including, but not limited to creating purchase orders, following up on approvals and payments.
• To assist in the management of departmental information.
• Ensure compliance with the Company’s disciplinary code.
• Co-ordinate, maintain and improve systems on Firearm Legislation and BPC Policy and procedures.
• To ensure efficient coordination of departmental activities by setting up administrative systems and creating work schedules, organizing resources to meet work objectives and prioritizing work accordingly.
• To co-operate, liaise, develop good customer and public relationships, establishing and maintaining a network of contacts.
• From time to time the NDFO may request assistance on an ad hoc basis with certain firearm related requirements.

• Grade 12 or equivalent qualification.
• PSIRA - Grade A.   
• Business administration degree/ courses would be an advantage.
• Valid SAPS Competency Certificate with the following qualifications: Firearm competency in Handgun, Shotgun, Self-loading rifle, Manual Operating Rifle, Machine carbine and knowledge of the Firearms Control Act would be an advantage.
• 21 Training on Handgun, Shotgun, Self-loading rifle, Manual Operating Rifle, Machine carbine and knowledge of the Firearms Control Act would be an advantage.
• Experience in dealing with firearms would be an advantage.
• Quality Control and/or compliance certification would be an advantage.
• Relevant experience in a similar position advantageous.

• Firearm Legislation
• General Firearms knowledge
• Firearm Management (administration)
• Computer Literacy – working knowledge of MS Office
• Office administration
• Manual and electronic filing systems
• The Administrative Person needs to have a good sound knowledge of facts, data capturing and analyzing of information, understanding the rationale behind models, theories and principles for Administrative Duties.

• Project Management
• Compliance Management
• Firearm Management
• Database Management
• Communication Skills
• Conflict resolution
• Report writing
• Analytical skills
• Investigation skills
• Team player
• Information and Records Management
• Excellent written & verbal communication skills.   
• Good planning and time management.   
• Problem solving and organizational skills.   
• Training and legal interpretation skills.   
• Good customer service.   
• Must be driven, have energy and attention to detail.   
• Clean disciplinary, criminal and credit record.   
• Driver’s License & Own transport.