Fleet Administrator

SUMMARY:
We are seeking a highly organised and detail-driven Female Fleet Administrator to take full responsibility for managing and coordinating the company’s vehicle fleet. This role is ideal for someone who enjoys working with systems, people, and processes to ensure vehicles are compliant, cost-effective, and always road-ready.

POSITION INFO:

Key Duties & Responsibilities

• Maintain accurate fleet records on the Bank's Fleet Management platform.
• Keep updated vehicle files including registration, licensing, fines, services and repairs.
• Monitor vehicle usage, mileage, fuel consumption and service schedules.
• Liaise with Bank, Cartrack and service providers regarding fleet matters.
• Ensure compliance with road safety and legal requirements.

• Assist with purchasing new vehicles and disposing of old vehicles.
• Manage lease agreements, service contracts and supplier negotiations.

• Ensure all vehicles have valid licences, permits and insurance.
• Keep updated with transport regulations and company policies.
• Prepare reports for audits and compliance checks.

• Monitor fleet expenses (fuel, maintenance, tolls, repairs).
• Sign off monthly vehicle expense invoices and submit to finance.
• Identify cost-saving opportunities and improve fleet efficiency.

• Use fleet management software to manage maintenance and records.
• Monitor GPS systems for route efficiency and vehicle security.
• Generate fleet performance reports and data analytics.

• Handle accident reports and insurance claims.
• Update insurance clerk on all vehicle changes.
• Implement safety protocols and ensure vehicles meet H&S standards.

• Authorise repairs through Bank's Fleet Maintenance.
• Manage COF documents, licence renewals and fuel cards.
• Distribute fines to branches and file records.
• Arrange AVIS vehicles for travelling staff.
• Manage toll accounts, parking permits and breakdown assistance.
• Liaise with finance for fleet billing and payments.

Minimum Requirements

• Matric Certificate (additional related qualifications an advantage).
• Previous experience in fleet administration or fleet management.

• Excellent communication skills.
• Strong attention to detail.
• Analytical and organised.
• Strong interpersonal and relationship-building skills.
• Able to work under pressure and manage multiple tasks.
• Proactive, self-motivated and reliable.

Important Notice