Fleet Data Coordinator

SUMMARY:
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POSITION INFO:

• Oversee the collection, management, and reporting of all fleet-related data.
• Support fleet operations by ensuring compliance, efficiency, and cost control.
• Act as a central point of contact between operations, maintenance, finance, and compliance teams.

Key Responsibilities

Data Management & Reporting

• Maintain accurate fleet records (vehicle details, mileage, fuel consumption, licensing, insurance, and service schedules).
• Capture and update driver information, trip logs, and telematics data.
• Generate daily, weekly, and monthly fleet performance reports.

Compliance & Documentation

• Ensure vehicles are licensed, insured, and compliant with legal and company policies.
• Track and schedule regular inspections, services, and roadworthiness tests.
• Prepare documentation for audits and regulatory reviews.

Fleet Performance Monitoring

• Monitor fuel usage, vehicle downtime, and repair costs.
• Identify trends or irregularities in vehicle usage or driver behavior.
• Provide insights to reduce costs, improve efficiency, and enhance safety.

Communication & Coordination

• Liaise with fleet managers, drivers, and workshops to coordinate vehicle servicing and repairs.
• Support HR with driver compliance (licensing, PDP, medicals, etc.).
• Work with finance to reconcile fleet-related expenses.

Systems & Technology

• Maintain and update fleet management software or databases.
• Ensure telematics/GPS tracking systems are functioning correctly.
• Train users (drivers, managers) on data capture processes and system use.

Administrative Support

• Handle purchase orders and invoices for fleet-related expenses.
• Maintain supplier and service provider records.
• Assist in budgeting and cost tracking for the fleet division.