Fleet Data Coordinator

Recruiter:

Tower Group

Job Ref:

2146705000

Date posted:

Saturday, October 4, 2025

Location:

Durban, South Africa

SUMMARY:
-

POSITION INFO:

Oversee the collection, management, and reporting of all fleet-related data.
Support fleet operations by ensuring compliance, efficiency, and cost control.
Act as a central point of contact between operations, maintenance, finance, and compliance teams.

Key Responsibilities

Data Management & Reporting

Maintain accurate fleet records (vehicle details, mileage, fuel consumption, licensing, insurance, and service schedules).
Capture and update driver information, trip logs, and telematics data.
Generate daily, weekly, and monthly fleet performance reports.

Compliance & Documentation

Ensure vehicles are licensed, insured, and compliant with legal and company policies.
Track and schedule regular inspections, services, and roadworthiness tests.
Prepare documentation for audits and regulatory reviews.

Fleet Performance Monitoring

Monitor fuel usage, vehicle downtime, and repair costs.
Identify trends or irregularities in vehicle usage or driver behavior.
Provide insights to reduce costs, improve efficiency, and enhance safety.

Communication & Coordination

Liaise with fleet managers, drivers, and workshops to coordinate vehicle servicing and repairs.
Support HR with driver compliance (licensing, PDP, medicals, etc.).
Work with finance to reconcile fleet-related expenses.

Systems & Technology

Maintain and update fleet management software or databases.
Ensure telematics/GPS tracking systems are functioning correctly.
Train users (drivers, managers) on data capture processes and system use.

Administrative Support

Handle purchase orders and invoices for fleet-related expenses.
Maintain supplier and service provider records.
Assist in budgeting and cost tracking for the fleet division.

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