SUMMARY:
-
POSITION INFO:
MAIN PURPOSE OF THE JOB
Complete Creditors Function and general assistance within Finance
REQUIRED MINIMUM EDUCATION
Matric (Grade 12)
Appropriate degree or diploma in Accounts
MINIMUM PREVIOUS WORK EXPERIENCE
5-10 Years (in a related field)
DESIRABLE ADDITIONAL EDUCATION, WORK EXPERIENCE AND PERSONAL QUALITIES
- Computer Literacy: Excel, Word and Outlook
- Effective Time Management and Record keeping;
- Methodical;
- Able to work under pressure;
- Good communication and interpersonal skills with superiors, colleagues and suppliers; attentive to detail, and ability to multi-task and to be able to use own initiative.
- Accurate, numerate with relevant experience within the accounting field along with knowledge in organizational effectiveness, and ability to impart knowledge effectively.
- Honesty in the handling of any petty cash and or relating company finances and processing.
- Effective supervisory skills a necessity.
KEY PERFORMANCE AREA INPUT OUTPUT
Foreign Creditors
INPUT
- Capturing of foreign creditors invoices within the system
- Receives inventory for Foreign Creditors and processes this via the system (costings completed and captured)
- Reconciles Foreign Creditors for month end payment
- Processes payments for Foreign Creditors
- Balances and runs month end reports
- Reconciles the foreign creditors age analysis to General Ledger
OUTPUT
- Invoices are processed in Macola
Inventory is received and captured
Creditors Recons are balanced
Foreign Creditors payments are processed
Foreign Creditors Reconciliation
Local Creditors
INPUT
- Supervises the local creditor’s function ensuring that tasks are completed timeously
- Reconcile Skynet/Courier It billing / rates against Skynet statement
- Invoices and job cards checked and compared against each other
- Process Skynet/Courier It and Medical Master creditors
- Check local creditors payments – all correct documents, vat applicable and authorized
- Check and sign final local creditors recons
OUTPUT
- Accurate processing of local creditors
- Capture and balance on Excel spreadsheet
- Recorded and balanced on Excel spreadsheet by waybill/Invoice
- Recon Skynet/Courier It and Medical Master (including coastal trips breakdown)
- Forward to financial accountant for check and payment
Sundry Payments
INPUT
- Check weekly sundry payments – all correct documents, vat applicable and authorized
OUTPUT
- Sign off sundry payments and forward to financial accountant for check and payment
Cashbook – Current and Call accounts
INPUT
- Processing bank charges
- Processing bank transfers
- Processing debit orders
- Processing sundry receipts
OUTPUT- Prepare and balance cash book recons and forward to director for check
- File bank statements and recons
- File bank transfers / debit orders / sundry receipts
- Prepare and balance bank charge schedule for Management Pack
Inventory
INPUT
- Daily Stock Counts - Assist payable clerk when needed
- Assist with CT stock counts when needed
- Quarterly stock counts – MM/KZN/CT CE
OUTPUT
- Run Stock sheets and capture daily
- Send to the branches for stock counts
- Capture stock count
- Sort out stock queried
Maintenance of all Price Files in Macola
INPUT
- Maintains all price files within Macola
- Price lists to be prepared and captured
OUTPUT
- Pricing is correct and up to date
- Checked and authorized by both Product Manager and Director
General Responsibility
INPUT
- Assists Accounts Department with general duties
- Assist with Debtors when needed
- Run day end procedure
- Run month end procedure
- Assist with year-end procedure
- Month end reports for Management accounts
- Assisting with general ledger recons
- Audit preparation
- Insurance
- Oversea Vodacom contracts and renewals
OUTPUT
- Tasks completed
- Releasing of Orders and debtors queries
- Run day end
- Run and balance month end
- Delivery reports – Cpt and Jhb
- Medical Master monthly schedule
- Quantity Adjustment Jhb update
- Company/ SC loan acc, receiving accrual accounts, R & Mtnce accounts
- COS CT/JHB update
- Final file for auditors
- Ensure all policies are up to date and filed
- Ensure all claims are processed
- Ensure Vodacom contracts are updated and when contracts expire and charged correctly
Silver Charm Investments
INPUT
- Invoicing
- Debtors
- Creditors
- Cashbook – Current, Call, Coronation, tenant
- Management Accounts
- Vat Recon every 2 months
- Month end procedure
- Audit preparation
- Filing
- Lease agreements
OUTPUT
- Process Invoices in Macola and Excel
- Allocate Receipts
- Process payments for Utilities and Sundry Creditors
- Prepare and balance bank recons
- Process Vat Recon
- Balance and close off month
- Final file for auditors
- All documents relating to Silver Charm
Health & Safety and Quality Standards (Primary Responsibilities)
INPUT
- Assist in maintaining the Health & Safety principles of the organization.
- Work within the Company's Quality Management System
- Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained.
- Documentation of NCA’s and AR’s where relevant.
- Best Practices – Improve processes and policies in support of organisational goals. Formulate and implement departmental policies and procedures to maximise output. Monitor adherence to procedures.
- Administrative excellence
OUTPUT
- Assist in minimal accidents with constant vigilance.
- Minimize audit findings.
- All documents used are aligned to the Company's QMS system
- NCA’s raised, investigated, and closed timeously.
- Continuous improvement of processes & procedures through BEST recommendations.
- The quality of the level of service provided by carrying out the responsibilities in all tasks, activities & reports being executed timeously, with accuracy
