Front Desk Administrator

Our client is looking for a Front Desk Administrator to join the Admin Team. This professional and positive
individual will be part of a dynamic team being the first point of contact for all visitors whilst ensuring the smooth
day to day running of our Head Office. Being service orientated, you will be assisting employees with general
admin tasks for various departments.

Responsibilities:
Reception
• Greet clients and visitors with a positive, helpful attitude.
• Helping maintain workplace security by monitoring visitor access
• Supply visitors with refreshments
• Answering phones in a professional manner, and routing calls as necessary.
• Preparing meeting and training rooms.
• Scheduling appointments
• Responsible to ensure that all areas of the business are looking neat and professional
• Management of all external 3rd parties related to the housekeeping of the office.
• Open and closing of office
Personal Assistant
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Taking minutes
• Personal errands for Top Management
Office Management
• Make all required travel arrangements for employees including booking of flights, accommodation,
and car rentals.
• Managing day to day duties of office cleaners
• Management and ordering of all office & kitchen supplies
• Providing general admin support to employees
• Health and safety officer and ensuring all procedures are being adhered to.
• Co-ordination of office activities/events
• Management of office access for all new employees

Requirements:
• Office management/secretarial or related qualification.
• 5+ years of proven office management, administrative, or assistant experience.
• Experience with Travel arrangements (Car rental, accommodation, and Visa Applications) is
advantageous.
• Demonstrate strong organisational skills.
• Excellent written and verbal communication skills.
• Outstanding time management skills.
• Professional presentation and manner.
• Able to work independently.
• Positive attitude.
• Able to contribute positively as part of a team, helping out with various tasks as required.
• Strong customer service orientation.
• Exceptional interpersonal skills.
• Discretion and trustworthiness: you will often be party to confidential information.
• The ability to be proactive and take the initiative.
• Flexible and adaptable.
• Own vehicle and licence.
• Fluent in English and Afrikaans
• Competent in Microsoft Office (Outlook, Word, Excel, PowerPoint)