Front Office Administrator

SUMMARY:
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POSITION INFO:

? Front Office Administrator

Cape Town, Rondebosch | Full-time Onsite | Monday–Friday, 08h00–17h00

Be the face of a global investment firm trusted by high-net-worth individuals.

If you're polished, proactive, and take pride in delivering seamless experiences, this is your opportunity to join a respected, high-performing team in the heart of Cape Town's financial community. Our client is a discreet and influential player in private banking and investment, and they’re looking for a professional who knows how to make every client interaction feel personal, premium, and precise.

What you’ll be doing

As the first point of contact for high-profile financial clients, you’ll ensure that the office runs smoothly and that clients and colleagues experience nothing less than exceptional service.

Your key responsibilities will include:

Office & Hospitality Support

• Keep the office and kitchen space impeccable and fully stocked
• Manage and consolidate daily lunch orders for the team
• Coordinate meetings, interviews, and visitor hospitality
• Ensure seamless access for staff and guests during event days (e.g., cricket matches)
• Maintain welcoming and informative front-office newsfeed displays
• Support in-house team events and staff gifting occasions

Onboarding & People Experience

• Organise everything for new joiners: from tech setup to welcome tours
• Upload staff photos, verify documentation, and assist with social platforms
• Coordinate with workspace providers to ensure a world-class environment

? Admin & Operational Support

• Report and follow up on any building or office issues
• Supervise the cleaning service to ensure consistent, high standards
• Assist the Office Manager with various tasks as needed

? Who we’re looking for

You're a natural host with an eye for detail and a passion for delivering white-glove service. Discretion, elegance, and composure come naturally to you — especially when dealing with high-level stakeholders.

? Must-Haves

• National Senior Certificate
• 2–4 years of experience in administration or office coordination
• Well-groomed, well-spoken, and confident in professional environments
• Previous experience in a corporate finance or investment setting (advantageous)
• Strong Microsoft Outlook and MS Office skills
• A proactive, can-do mindset — you anticipate needs before they arise
• Outstanding interpersonal and organisational skills

Why this role stands out

• You'll be working in a refined, client-facing environment where excellence is expected — and appreciated
• You’ll play a visible and valued role in a tight-knit, high-impact team
• This is a perfect opportunity if you come from private banking, investment, or luxury hospitality and want to bring that polish into a professional services firm

Location

This role is on-site in Rondebosch, Cape Town — a well-connected area with easy access to major transport routes. You’ll work from a prestigious office setting that reflects the calibre of the firm and its clientele.

Ready to elevate your career?

Apply now and become the trusted, elegant presence behind one of Cape Town’s most respected financial firms.