Grant Management System IT Specialist

SUMMARY:

JOB DETAILS

 Purpose

To assist the GMS Manager to maintain a dedicated electronic Jobs Fund Grant Management System.  To enhance the availability of technical data that supports job creation and evidence based policy making.

POSITION INFO:

Effective utilisation of the Grant Management Information System (GMS)

• To support the implementation and review of an GMS strategy for the Jobs Fund (JF)
• To monitor and evaluate the business contingency plan in respect of GMS services (Disaster and Recovery)
• Reduce development and testing timeframes
• To support and monitor changes to the Grant Management System

Grant Management System

• Generate statistical data for analyses in the dissemination of information to stakeholders
• Development / Maintenance of the Jobs Fund Dashboard
• Monitor support and development request logs and align with the requirements of stakeholders
• Perform data integrity checks on the GMS through the entire project life cycle and facilitate users'' access to the electronic system

Facilitate the development of GMS

• Document policies, procedures and guidelines pertaining to GMS
• Draft specifications for proposed functionalities on GMS and the implementation, thereof
• Creation of test plans and test results to support the deployment process of enhancements to the production environment
• Facilitate training to internal staff and Jobs Fund Partners

Monitor and Report Oversight

• Constantly monitor and evaluate oversights on system and related procedures and report discrepancies (including proposed solutions)
• Maintaining GMS standard operating procedures (SOP)
• Maintain a log of oversights and issues
• Support and implementation of issue logging process (with online users, internal staff and service provider)

Stakeholder Engagement

• Support the system in conjunction with the Jobs Fund stakeholders to ensure the alignment and integrity of data on GMS
• Proactively maintain activities to sustain stakeholders’ level of engagement
• Maintain an age analysis matrix on client issues/concerns
• Keep a client log on issues raised and resolved

Investment Process

• Support the new funding round process in line with set standards (SOP) for the JF or clients of the JF
• Monitor GMS system uptime
• Maintain all standard templates for communication
• Execute communication strategy to all applicable stakeholders via the GMS
• Focused research done and document provided with multiple solutions explored (incl. costs, impact, implementation timeframes and benefits)

Behavioural Competencies

• Client Service Orientation: Client-service orientation implies helping or serving others, to meet their needs. It means focusing on discovering those needs and figuring out how to best meet them.  The term “clients” refers to both internal and external clients (Advanced level)
• People Empowerment: Shares responsibility with individuals and groups so that they have a deep sense of commitment and ownership. It includes an intent to foster the longterm learning or development of others (Advanced level)
• Systems Thinking: Orientation to think in system-wide terms with regards to functions or campuses within the system. This includes spotting opportunities to connect with initiatives underway in other areas or proactively sharing information or resources that can be seen to have relevance and impact for others (Advanced level)
• Valuing Diversity: Ability to understand and respect the practices, customs, values and norms of other individuals, groups and cultures.  Include the ability to respect and value different points-of-view, and to be open to others of different backgrounds or perspectives. It includes seeing others’ differences as a positive part of the System. It also means being able to work well with a wide variety of people representing different backgrounds, cultures and socio-economic levels (Competent level)
• Effective Communication: Ability to transmit and receive information clearly and communicate effectively to others by considering their points of view to respond appropriately. This may involve listening, interpreting, formulating and delivering: verbal, non-verbal, written, and/or electronic messages. It includes the ability to convey ideas and information in a way that brings understanding to the target audience (Advanced level)
• Holding People Accountable: Acts to ensure others perform in accordance with clear expectations and goals (Competent level)
• Concern for Quality and Order: Desire to see things done logically, clearly and well.  It takes various forms: monitoring and checking work and information, insisting on the clarity of roles and duties, setting up and maintaining information system (Competent level)
• Vision and Purpose: Foster vision, mandates, values: Models and promote high personal and professional standards that support the organisation''s vision, mandate and values. Share goals, objectives and ideas to encourage others to work towards the vision (Competent level)
• Emotional Intelligence: Capacity for recognising their own feelings and those of others, for motivating themselves and others as a result of this awareness, and for managing emotions within themselves and in others (Competent level)
• Integrity / Honesty: Contributes to maintaining the integrity of the organisation; displays high standards of ethical conduct and understands the impact of violating these standards on an organisation, self, and others; is trustworthy (Competent level)
• Resilience: Ability to cap one’s emotions to avoid negative reactions when provoked, when faced with opposition or hostility, or when working under stress. It also includes the ability to maintain stamina under continuing stress (Advanced level)

Technical Competencies

• Administrative Support: Knowledge, capabilities and practices associated with the support of administrative and management activities to facilitate organizational and mission goals and objectives. This competency requires knowledge of the appropriate rules, regulations, processes and associated systems within various enabling functions which may include human resources management, resource management, employee support services, documentation, procurement and financial management (Competent level)
• Business IT System: Knowledge, capabilities and practices associated with computer architectures and computer-based information systems related to business operations and mission support. This competency is based on knowledge comprised from one or more of the following interrelated technologies: computer and other hardware, programming languages, commercial operating systems, web or database systems, network hardware and software, IT security and other technologies that pertain to the acquisition, computation, storage, distribution, reporting, and management of information (Advanced level)
• Internal Control / Audit: Knowledge of how to evaluate control systems for financial, administrative, program, and operational activities to provide reasonable assurances that obligations, costs and disbursements comply with applicable regulations and laws, that property is funded, and assets are safeguarded; and that revenues and expenditures applicable to operations are properly recorded and accounted for. Involves ability to conduct surveys, studies and other investigations for management operations or related processes to assess and report adequacy, validity and compliance/non-compliance to requirements. Ability to communicate derived audit assessment and recommend, establish, modify and/or implement internal controls to mitigate findings (Competent level)
• Database Management: Knowledge of the principles, procedures, and tools of data management, such as modelling techniques, data backup, data recovery, data dictionaries, data warehousing, data mining, data disposal, and data standardization processes (Advanced level)
• Security: Work that involves ensuring the confidentiality, integrity, and availability of people, systems, networks, and data through the planning, analysis, development, implementation, maintenance, and enhancement of information systems security programs, policies, procedures, and tools (Competent level)
• Computer Literacy: Knowledge and ability to use computers and technology efficiently. Refers to the comfort level someone has with using computer programs and other applications associated with computers (MSOffice, Internet, email) (Expert level)
• Project Management: Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance (Competent level)

Qualifications

• Min: Degree (or equivalent) in IT/Computer Science/Business Systems
• Ideal: Postgraduate degree in an Information Technology

Experience

• 3 – 5 years’ experience in systems development
• Good working Knowledge of Information Governance and its application within IT
• Advanced Excel and MS Power BI
• Knowledge of GIS

Should you meet all the requirements and wish to apply, please send your latest CV and motivation to --------Please upload your CV here-------->

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