HR Administrator

SUMMARY:
HR Administrator

POSITION INFO:
Qualifications

• Matric (Pure Maths & Accounting)
• Accounting / Financial Degree

• Minimum three (3) years Transformation (including verification) and Employment Equity experience
• Microsoft Office with strong focus on Excel
• Personnel Administration knowledge will be advantageous; and
• Sound knowledge of the B-BBEE Act, Amended Codes of Good Practice, Skills Development Act, Employment Equity Act and verification procedures.

• Transformation
• Consolidation of B-BBEE scorecard data
• Ensure all data is consolidated timeously and accurately to develop interim scorecards across all elements
• Keep records of consolidations with all information utilized to draft each scorecard
• Develop audit reports and recommendations
• Assist in co-ordinating all entities verification (annually)
• Liaise with business and verification agency to ensure all deadlines are met
• Prepare files for verification agency
• Assist with development of implementation plans
• Assist with monitoring development of actual scorecard against target scorecard
• Assist with implementation of relevant transformation projects
• Monthly and quarterly reporting
• Maintains B-BBEE information by collecting, validating and capturing data received
• As discrepancies arise, request correct data /documentation from business units
• Request and capture accurate B-BBEE certificates
• Manage learners’ attendance, registration and progress
• Effectively communicate with all service providers ensuring service deliverables are on track
• Resolve all transformation queries timeously and effectively
• Ensure footprint cases are resolved (weekly)
• Compile Corporate Social Investment (CSI) information and maintain CSI report
• Compile all Steercom and Social & Ethics reports as required
• Maintain administration and filing protocols.
• Skills Development
• Compile and maintain Group skills development data
• Ensure data compiled is accurate and has been validated through sampling during interims and pre-verification.
• Enterprise and Supplier Development
• Coordinate the collection of Enterprise and Supplier Development Data
• Ensure accurate record-keeping of all beneficiaries to ensure group targets/requirements are met across all scorecards.
• Employment Equity Secretary
• Coordinate and Document all National Transformation Committee Meetings
• Assist all Operations with Department of Labour Audits
• Compile Employment Equity Reports (EEA2 and EEA4) for the Group
• Collect information and conduct analysis across all Operations quarterly
• Ensure all Transformation Committees are duly constituted and managed per their Terms of Reference
• Ensure all appointment letters and resignations are documented and archived
• Compile monthly Employment Equity progress reports against targets and obtain acceptable validations supporting deviations
• Assist Transformation Manager with the preparation, implementation and monitoring of the Employment Equity Plan and Analysis
• Prepare a statement as prescribed to the Director General of the Department of Labour on any matter as required
• Collect all supporting documents of the Operational and Divisional Transformation Committee Meetings monthly
• Resolve all Employment Equity enquiries timeously and effectively
• Ensure overall compliance of Employment Equity across all operations, including subsidiaries.
• HR Dashboard
• Request and consolidate dashboard information received from the business monthly
• Analyse and compare to previous dashboards
• Request additional information as per B-BBEE Manager requests
• Provide HR Managers with dashboard information as requested
• Submit final and consolidated dashboard to Central Services on a monthly basis.
• Service Delivery
• Demonstrate continuous effort to improve service delivery to all customers, reduce turnaround times, streamline work processes, and provide excellent customer service
• Participate and/or manage any project that is initiated in SSC whether team or individual input is required
• Provide information when required by management
• Critically analyse legislation and supporting guidance documents
• Ensure compliance as per company delegation of authority and statutory legislation is adhered to
• Perform ad hoc duties as and when required within reasonable job scope.