HR Administrator

SUMMARY:
Shared Services of a Listed Group based in Springs, has an exciting opportunity for an HR Administrator to join their team.  The successful incumbent will be required to provide effective and efficient HR administrative services; to successfully perform the tasks that have been allocated, keeping the Transformation Manager informed of progress as well as any issues that may arise

POSITION INFO:
A completed B.Com (Accounting /Finance Degree), with 3 years Transformation (including verification) and Employment Equity experience as well as sound knowledge of the B-BBEE Act, Amended Codes of Good Practice, Skills Development Act, Employment Equity Act and verification procedures.

KPI's include:
▪ Consolidation of B-BBEE scorecard data;
▪ Ensure all data is consolidated timeously and accurately to develop interim scorecards across all elements;
▪ Keep records of consolidations with all information utilized to draft each scorecard;
▪ Develop audit reports and recommendations;
▪ Assist in co-ordinating all entities verification (annually);
▪ Liaise with business and verification agency to ensure all deadlines are met;
▪ Prepare files for verification agency;
▪ Assist with development of implementation plans;
▪ Assist with monitoring development of actual scorecard against target scorecard;
▪ Assist with implementation of relevant transformation projects;
▪ Monthly and quarterly reporting;
▪ Maintains B-BBEE information by collecting, validating and capturing data received;
▪ As discrepancies arise, request correct data /documentation from business units;
▪ Request and capture accurate B-BBEE certificates;
▪ Manage learners’ attendance, registration and progress;
▪ Effectively communicate with all service providers ensuring service deliverables are on track;
▪ Resolve all transformation queries timeously and effectively;
▪ Ensure footprint cases are resolved (weekly);
▪ Compile Corporate Social Investment (CSI) information and maintain CSI report;
▪ Compile all Steercom and Social & Ethics reports as required; and
▪ Maintain administration and filing protocols.
Skills Development:
▪ Compile and maintain Group skills development data; and
▪ Ensure data compiled is accurate and has been validated through sampling during interims and pre-verification.
Enterprise and Supplier Development:
▪ Coordinate the collection of Enterprise and Supplier Development Data; and
▪ Ensure accurate record-keeping of all beneficiaries to ensure group targets/requirements are met across all scorecards.
Employment Equity Secretary
▪ Coordinate and Document all National Transformation Committee Meetings;
▪ Assist all Operations with Department of Labour Audits;
▪ Compile Employment Equity Reports (EEA2 and EEA4) for the Group;
▪ Collect information and conduct analysis across all Operations quarterly;
▪ Ensure all Transformation Committees are duly constituted and managed per their Terms of Reference;
▪ Ensure all appointment letters and resignations are documented and archived;
▪ Compile monthly Employment Equity progress reports against targets and obtain acceptable validations supporting deviations;
▪ Assist Transformation Manager with the preparation, implementation and monitoring of the Employment Equity Plan and Analysis;
▪ Prepare a statement as prescribed to the Director General of the Department of Labour on any matter as required;
▪ Collect all supporting documents of the Operational and Divisional Transformation Committee Meetings monthly;
▪ Resolve all Employment Equity enquiries timeously and effectively;
▪ Ensure overall compliance of Employment Equity across all operations, including subsidiaries.
HR Dashboard:
▪ Request and consolidate dashboard information received from the business monthly;
▪ Analyse and compare to previous dashboards;
▪ Request additional information as per B-BBEE Manager requests;
▪ Provide HR Managers with dashboard information as requested; and
▪ Submit final and consolidated dashboard to Central Services on a monthly basis.
Service Delivery:
▪ Demonstrate continuous effort to improve service delivery to all customers, reduce turnaround times, streamline work processes, and provide excellent customer service.
General
▪ Participate and/or manage any project that is initiated in SSC whether team or individual input is required;
▪ Provide information when required by management;
▪ Critically analyse legislation and supporting guidance documents;
▪ Ensure compliance as per company delegation of authority and statutory legislation is adhered to.
▪ Perform ad hoc duties as and when required within reasonable job scope