HR Coordinator

Minimum qualifications:

National Diploma in Human Resources Management or Industrial/Organisational Psychology.

Key Performance Areas

HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, Employment Equity Act, BBBEE Act, Skills Development Act, MIBCO Main Agreement etc.)

Employment Equity:

• Co-ordinate EE and Training Committee meetings.
• Responsible for EE Administration, plant EE files & EE Meeting minutes
• Responsible for the availability of up to date EE files and documentation for the DoEL inspections.

Recruitment and Selection:

• Assisting with completion of RJF’s and follow up on the approvals of RJF’s
• Tracking of the recruitment process from beginning to end and provide updates to HR Specialist and line management
• Liaise with the recruitment agencies when the vacancies are placed externally, ensure the recruitment process is tracked and completed from beginning to end
• Required to attend and form part of interviews when the HR Specialist is not available for all positions below that of a GG10
• Compile, obtain approval from line management and advertise internal vacancies
• Ensure a shortlist of candidates are supplied to line management and recorded on vacancy file
• Responsible for the co-ordination and administration of the recruitments process i.e. interview guides, setting up interviews, diarising interview dates and times etc.
• Responsible for the co-ordination of all relevant verification checks for suitable candidates (i.e. criminal checks, qualifications, references etc.)
• Request from payroll SPN/WPN’s as required
• Ensure that the recruitment and take on process for Internships and apprenticeships are in line with the MERSETA deadlines, and that documentation required is adhered to and supplied accordingly

Industrial Relations:

• Responsible for the co-ordination of disciplinary proceedings, and required to take minutes as and when required
• Assist the HR Specialist with the HR Report on all disciplinary matters
• Assist the line management with disciplinary actions as and when required, in consultation with the HR Specialist
• Attend the DRC and CCMA with HR Specialist, as and when required, represent the employer in Conciliations, in consultation with the HR Specialist

Performance Management:

• Administer performance management records.
• Attend counselling & disciplinary sessions on request in the capacity of advisor, under guidance from the HR Specialist
• Required to take minutes in the sessions

Probationary Periods:

• Diarise and keep track of probationary meetings for new recruits.
• Facilitate probationary meetings

Continuous Improvement

• Keep abreast with the latest trends and developments in the Human Resources field
• Keep up to date with legislation and the Main Agreement

Reporting & Administration

• Assist in compiling HR monthly reports
• Representing HR in monthly shop stewards’ meetings when required
• Track and compile absenteeism reports
• HR Induction training & other ad hoc training, if required
• Meeting minutes, as required
• HR Administration – starter packs, termination packs, communications, etc. as required