HR Generalist

SUMMARY:
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POSITION INFO:

HR Generalist

The purpose of this position is to manage employee relations, training, recruitment, probation and employee performance within the company in line with the relevant standard operating procedures and applicable legislation.

The Key Functional Responsibilities:
Full Training Management & Certifications
•Identify and assesses current and future training needs through job analysis, career paths and consultation with the line managers
•Recommend and discuss necessary training for staff with Training Manager.
•Address specific skills gaps and advise the Training Manager on appropriate solutions.
•Track certification compliance within the Distribution Centre to ensure all staff are certified.

Induction & Promotion Management
•Manage job-specific induction programs for all new hires and promotions.
•Ensure all required documentation is completed and authorised prior to appointment or promotion.
•Overseeing Distribution Centre probation process for all new staff.

Payroll Queries Management
•Knowledge of the NBCRFLI, payroll processes and leave management.
•Ensure deadlines are met for all payroll requirements.
•Review and verify accuracy employee monthly hours and allowances prior to payroll submission.
•Check monthly Distribution Centre payroll reports and submitted hours for accuracy.
•Assist with pay-related queries, escalating issues to payroll as needed, and manage deadlines effectively.
Recruitment
•Assist with the recruitment process, ensuring all documentation is completed accurately and submitted to payroll on time.
•Conduct staff inductions, ensuring employees understand company benefits, policies, and procedures.
•Support interview processes, ensuring all recruitment procedures are properly followed.

Legislative and Distribution Centre Audits
•Assisting with all legislative audit requirements for the Distribution Centre.
•Ensure all documentation is accurate and readily available for annual client audits.
•Maintain compliance with all relevant legislation and ensure adherence to applicable acts within the Distribution Centre.
Absenteeism and Time and Attendance Management
•Capture daily absenteeism reports and submit weekly to Corporate Office.
•Update and verify accuracy of the SG Leave Management system weekly.
•Maintenance of the Jarrison Time and Attendance system and ensuring all employee rosters updated and leave is captured monthly
•Send out monthly Jarrison timesheets to all managers for review and approval.

Employee Relations
•Guide managers on procedures and practices for maintaining positive employee relations.
•Liaise with relevant unions and shop stewards in accordance with company policies.
•Ensure monthly meeting are held with all employees and unions
•Maintain accurate disciplinary records and ensure proper documentation is captured on SmartHR.

General
•General HR administration.
•Ensuring employee communication is shared on Company Notice Boards and at relevant employee engagement sessions.
•Provide basic HR support and guidance in relation to HR practices to employees, supervisors and management.
•Facilitate wellness days, Medical Aid and Provident fund updates, and other meetings

Minimum Experience and Requirements:
•Grade 12 with Relevant Tertiary Degree in Human Resources or Industrial Relations is compulsory.
•5 Years HR Generalist Experience