HR Officer

About the position:

The successful applicant will serve a small team, report to the Human Resources and Learning Manager and work closely with the Production, Localization and Talent Teams.

Responsibilities:

Recruitment and selection process:

• Ensure job advertisements are managed on recruitment platforms
• Responsible for communication with relevant recruitment agencies for executive or bulk placements
• Ensure candidates meet the job criteria and are the best culture fit for the company
• Ensure relevant assessments are completed by candidates
• Ensure references and any required background checks are completed
• Ensure interviews are coordinated and conducted with relevant technical experts
• Responsible for communicating with successful and unsuccessful applicants

Onboarding and offboarding process:

• Responsible for the on-boarding and off-boarding processes and administration
• Assistance with the induction and orientation process
• Ensure that exit interviews are scheduled and completed
• Ensure that all off-boarding administration is completed on the payroll system
• Ensure that all company property is returned

Performance management guidance provided to line management:

• Ensure probation performance management process is completed by managers
• Monitoring performance indicators, such as absenteeism levels, grievances, disciplinary processes, employee wellbeing matters, development of initiatives and solutions
• Fostering and maintaining a work environment that encourages respect, and is free from discriminatory or harassing behaviour
• Evaluate, update and drive human resources policies and procedures
• Ensure that performance management systems and processes are efficient and effective
• Ensure that the Performance management process is effectively coordinated and that all deadlines are met
• Work closely with the HR and Learning Manager to establish diverse incentive, reward and benefit systems that consider the drivers of talented staff

Employee and Labour Relations:

• Advise managers and employees on implementation of relevant labour legislation
• Responsible for labour relations compliance
• Facilitate disciplinary process and other people processes
• Provide support in employee relations issues including but not limited to change management, grievances, poor performance and disciplinary action
• Ensure legal compliance by monitoring and implementing legislative requirements
• Attend to Employee Relations matters and ensure that labour legislation is adhered to
• Implement company policies and procedures to ensure legal compliance
• Responsible for coaching to management on policy interpretation and application
• Responsible for facilitating counselling procedures

Internal and External Communication:

• Provide HR related data and reporting to functional and business leaders, to promote data driven decision making and strategic development
• Responsible for human resources communication
• Drive key HR initiatives and strategic processes
• Assist in coaching and developing managerial people and communication skills
• Responsible for the coordination of internal and external communication

Training and Development:

• Assistance with the Learning and Development strategy
• Identification and analysis of skills gaps as well as communication of training requirements
• Create awareness of relevant Training and Development interventions
• Coordination of training and development initiatives
• Management of outsourced training vendors
• Coaching and Mentoring employees for Training and Development purposes

HR Operating systems and Record keeping:

• Ensure HR systems and databases are always accurately updated
• Responsible for accurate monthly reports
• Payroll and benefits administration
• Collaborate with managers to update and maintain job descriptions and as well as setting performance standards

Maintaining and updating HR Administration:

• Responsible for Broad Based Black Economic Empowerment BBBEE
• Ensure that all employees have signed contracts, and employee pack and relevant legislative requirements
• Responsible for Employment Equity reporting and administration
• Responsible for all DOL statutory requirements

Employee and Customer needs:

• Develop sound relationships with all stakeholders
• Responsible for assessing HR requirements, keeping the business objectives in mind
• Responsible for escalating issues, when appropriate
• Responsible for working independently and prioritizing tasks
• Responsible for driving own career development
• Adhere to the HR company policies and procedure
• Assist staff and managers in achieving common goals
• Be an example of the company culture and values

Qualifications and Experience required:

• Degree/Diploma in Human Resources Management
• 1 - 2 Years of practical experience as an HR Generalist (may have been a trainee HR Generalist)
• Recruitment and Employee Relations experience
• A background in the film and media, e-learning or post production industries is advantageous

Specific skills required:

• Microsoft (Outlook, Word, Excel and PowerPoint)
• High literacy levels for English (written and spoken) and/or multiple language comprehension
• Project management
• Management of operations
• Implementation of systems and processes
• Understanding of financial principles
• Human Resources Management skills
• Presentation and facilitation
• Compliance
• Tech savvy
• Business Acumen
• Collaboration
• Knowledge of Postproduction processes
• Knowledge of Employee Management and Payroll systems (PaySpace)