Human Resources Administration Officer

SUMMARY:
Providing an effective HR administrative service and support throughout the entire employee life-cycle (from recruitment, onboarding, performance management, employee engagement to termination). Also, serve as a resource to our client’s employees.

POSITION INFO:

General Administration Duties: 

• Perform general administration duties for the Human Resources Department.
• Perform private/confidential filing for the Human Resources Department.
• Answer questions and act as a liaison between the Human Resources Manager and employees, should the Human Resources Manager be unavailable.
• Assist in preparation of contract drafts and revisions and maintain master template for all contract formats.
• Prepare and distribute annual Employment Agreements.
• Maintain a confidential system for personnel records for all school employees to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave, and promotion.
• Maintain current and historical databases for personnel records – compliant with POPIA.
• Maintain and follow Human Resources procedures, regulations and processes related to the function, rights, and responsibilities of all staff.
• Ensure that all staff members are aware of the Human Resources procedures regulations and processes and that employees have access to the Policy Handbook when needed.
• Prepare and submit Employment Equity and Skills Development data and reports.
• Preparation of monthly and annual HR reports

• Ensure new Take-on procedure is followed and submitted at the correct deadline.
• Conduct overtime calculations.
• Assist with AOD’s.
• Keep track of leave records. 

• Assist with the effective attraction, motivation, and retention of core operational talent through the management of consistent and effective recruitment and selection process of staff.
  

• Assist the team with the consistent and effective management of IR issues in line with the company policies and procedures and according to legislative requirements.
• Understand and comply with HR legislation including internships, Workplace Skills Plan and EE plan.
• Keep all policies updated.
• Assist in CCMA cases.
• Liaise with third-part Labour Partners. 

Education and/or Work Experience Requirements:

• Essential: 3-year tertiary qualification (BA, B Comm HR), B Soc Sc, B. Ed, B. Bus Science).
• Essential: 2 - 3 years experience in IR, recruitment, payroll, and HR administration.
• Employment legislation and its relevant application to the retail industry.
• Knowledge of Industrial Relations legislation and procedures.
• Competency-based recruitment and selection principles and procedures.
• Generalist HR practices and trends.
• HR and payroll administration processes.
• Knowledge of training, development, and talent management principles.
• Knowledge of Employment legislation including OHSA, EEA, BCEA, SDA

Skills/Competencies Required:

• Strong interpersonal and communication skills with people at all levels;
• Interviewing and assessing ability;
• Attention to detail and analytical ability;
• Conflict management and problem-solving skills;
• Customer service orientation
• Working with People
• Coping with pressure and setbacks
• Deciding and Initiating Action
• Adhering to Principles and Values
• Delivering Results and Meeting Customer Expectations
• Analysing
• Adapting and Responding to Change
• Following instructions and procedures

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