Human Resources Administrator

SUMMARY:
Are you a detail-driven multitasker with a passion for people?

POSITION INFO:
Job Summary
Keep all personnel administration and files up to date. Support and advise the management or staff members on HR related requests. To provide HR support to management and staff and assist with the implementation of HR policies and procedures within the company. Advise, assist, and support the various departments within the company on HR related matters.

Responsibilities

Personnel administration

• Ensure that a record of all inductions on new personnel is carried out by the relevant departments, to ensure that they are effective in their appointed positions
• Liaise with SHEQ representatives to investigate and monitor injuries on duty
• Oversee the processing of all WCA claims and ensure that the cycle is completed furthermore ensure that the company has submitted all documentation for claims to be finalized
• Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
• Ensure that all documentation for new employees is completed correctly, sent to payroll by the specified date and then filed accordingly
• Ensure the correct loading of employees on Pastel payroll
• Process and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each month
• Provide administrative support to the HR Manager
• Assist and resolve payroll queries in conjunction with line managers
• Attend to confirmation of employment enquiries in line with the Protection of Personal Information Act
• Ensure that the organogram is updated on a monthly basis
• Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed to contact staff
• Foreign nationals: update and manage the permit record spreadsheet and ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
• Any other admin duties that may be required for the efficient running of the HR department

• Advise and assist line management and staff on the procedures and guidelines of the code of conduct and company policies
• Provide advice and support to all staff, management and Supervisors on HR related queries and issues
• Ensure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the company
• Ensure that the company values are upheld and where there is any discrepancy between management conduct and the company’s values, that this is reported to the HR Manager
• Ensure that the disciplinary spreadsheet is updated timeously
• Schedule disciplinary hearings
• Manage all documentation with regards to the filing, record keeping of notifications and outcomes of disciplinary hearings
• Ensure that the relevant manager carries out the procedure with regards to the notifications and outcomes
• Investigate, facilitate and chair all grievance proceedings

• Ensure that the management and staff adhere to all legislation regarding the Basic Conditions of Employment act, Labour Relations Act, Employment Equity Act, Skills Development Act and any other applicable legislation
• Ensure that management and staff have access to all the company policies and that all procedures and practices within the company are in line with policy guidelines
• To report to the HR Manager on compliance gaps within the company, including anything that could pose potential financial or legal risk to the company

• To ensure that recruitment and selection procedures are in line with the company’s policy on recruitment and selection
• To assist with the arrangement of interviews, the interviewing of candidates, and providing feedback to candidates
• Ensure that adverts, interviews and scoring is recorded and kept on file
• Ensure that the recruitment process supports the company’s EE plan

• Scheduling of all meetings relating to the HR function
• Ensuring that the meeting agendas are sent out to the relevant people in time and that agenda points are compiled as part of the meeting agenda
• Taking of minutes during all meetings
• Following up with the HR Manager to ensure that his / her action points are carried out within the specified time period

• Matric / grade 12 and a Human Resources related qualification
• Minimum 2 years’ working experience in the HR field
• Knowledge of the relevant South African labour legislation
• High proficiency in Microsoft Office
• Valid code 8 driver’s license
• Must be well presented, professional and have excellent communication skills