Junior Quantity Surveyor / Buyer / Stock Controller

SUMMARY:
Job purpose:
To manage the complete lifecycle of project materials and costs from the company’s central office. You will oversee accurate estimation and contract management (Quantity Surveying), cost-effective procurement of specialized electrical and automation equipment via Sage (Buying), and precise tracking of inventory from the central warehouse to various project sites (Stock Control).
 
Key responsibilities
Quantity surveying and cost control:

• Estimation: Measure, compile, and price Bills of Quantities (BoQs) for electrical reticulation, switchgear, containment, and BMS networks using project drawings.
• Cost variations: Identify, price, and submit variation orders (VOs) for changes in electrical designs or site instructions.
• Claims management: Prepare monthly interim valuations and progress claims for main contractors or clients.
• Subcontractor: Measure and certify works completed by subcontractors when required.
• Financial reporting: Reconcile final project costs against original budgets to evaluate project profitability.

• Sourcing: Procure specialized electrical components (cables, containment, switchgear, distribution boards) and BMS hardware (controllers, sensors, actuators) from approved vendors.
• Order processing: Generate and issue accurate Purchase Orders (POs) through Sage based on approved project drawings and technical specs.
• Negotiation: Negotiate bulk pricing, discounts, and payment terms with electrical wholesalers and automation suppliers.
• Supplier management: Monitor supplier lead times closely from the office to ensure long-lead items arrive on schedule to prevent site delays.

• Sage inventory management: Maintain absolute accuracy of the inventory system within Sage, tracking high-value items (copper cabling, programmable controllers, etc.).
• Logistics coordination: Coordinate with project and contract managers to arrange in time dispatch of materials from the warehouse or directly to specific construction sites.
• Reconciliation: Match physical delivery documentation against Goods Received Notes (GRNs) or delivery notes, Sage POs, and supplier invoices to clear payments.
• Stock audits: Oversee and reconcile regular stock takes at the central warehouse, actively investigating any stock variances.

• Education: Degree or Diploma in Quantity Surveying, Electrical Engineering, or Supply Chain/Logistics Management.
• Experience: 0-1 years of experience.
• Technical knowledge: Ability to read and interpret electrical schematic drawings, single-line diagrams, and instrumentation diagrams from an office environment would be beneficial but not a prerequisite.
• Attributes: High attention to administrative details, and communication skills to coordinate between office, warehouse, and site teams.
• Prerequisites: Must have valid drivers’ license and own vehicle

POSITION INFO:
Job purpose:
To manage the complete lifecycle of project materials and costs from the company’s central office. You will oversee accurate estimation and contract management (Quantity Surveying), cost-effective procurement of specialized electrical and automation equipment via Sage (Buying), and precise tracking of inventory from the central warehouse to various project sites (Stock Control).

Key responsibilities
Quantity surveying and cost control:

• Estimation: Measure, compile, and price Bills of Quantities (BoQs) for electrical reticulation, switchgear, containment, and BMS networks using project drawings.
• Cost variations: Identify, price, and submit variation orders (VOs) for changes in electrical designs or site instructions.
• Claims management: Prepare monthly interim valuations and progress claims for main contractors or clients.
• Subcontractor: Measure and certify works completed by subcontractors when required.
• Financial reporting: Reconcile final project costs against original budgets to evaluate project profitability.

• Sourcing: Procure specialized electrical components (cables, containment, switchgear, distribution boards) and BMS hardware (controllers, sensors, actuators) from approved vendors.
• Order processing: Generate and issue accurate Purchase Orders (POs) through Sage based on approved project drawings and technical specs.
• Negotiation: Negotiate bulk pricing, discounts, and payment terms with electrical wholesalers and automation suppliers.
• Supplier management: Monitor supplier lead times closely from the office to ensure long-lead items arrive on schedule to prevent site delays.

• Sage inventory management: Maintain absolute accuracy of the inventory system within Sage, tracking high-value items (copper cabling, programmable controllers, etc.).
• Logistics coordination: Coordinate with project and contract managers to arrange in time dispatch of materials from the warehouse or directly to specific construction sites.
• Reconciliation: Match physical delivery documentation against Goods Received Notes (GRNs) or delivery notes, Sage POs, and supplier invoices to clear payments.
• Stock audits: Oversee and reconcile regular stock takes at the central warehouse, actively investigating any stock variances.

• Education: Degree or Diploma in Quantity Surveying, Electrical Engineering, or Supply Chain/Logistics Management.
• Experience: 0-1 years of experience.
• Technical knowledge: Ability to read and interpret electrical schematic drawings, single-line diagrams, and instrumentation diagrams from an office environment would be beneficial but not a prerequisite.
• Attributes: High attention to administrative details, and communication skills to coordinate between office, warehouse, and site teams.
• Prerequisites: Must have valid drivers’ license and own vehicle