LEGAL BOOKKEEPER

SUMMARY:
LEGAL BOOKKEEPER

CAPE TOWN, CBD

R30 000 CTC NEGOITABLE / DEPENDING ON EXPERIENCE 

POSITION INFO:
Minimum requirements: Matric with Mathematics or Accounting A recognised bookkeeping qualification - ICB National Diploma: Financial Accounting, SAIPA Technician, or equivalent Registration (or eligibility for registration) with a recognised professional body - ICBA, SAIPA, or similar Minimum 3 - 5 years' bookkeeping experience, with at least 2 years in a law firm or professional services environment B. Com (Accounting \/ Financial Management) Studying towards SAIPA \/ AGA(SA) \/ SAIBA Business Accountant designation Hands-on experience with s86 trust accounting, including daily trust posting, trust-to-business transfers, and monthly trust reconciliations Experience supporting an annual statutory trust audit Multi-entity bookkeeping experience (group, related entities, or consolidation environments Practical VAT experience including the agency principle and disbursement treatment Experience with a legal practice management system (AJS, LegalSuite, Lexpro, or similar) Exposure to trust investment accounts (s86(3)\/(4)) and interest allocations to the Legal Practitioners' Fidelity Fund Prior experience working under a designated trust account practitioner Accounting systems: Xero and\/or Sage (Pastel \/ Sage Business Cloud) - proficient user, not just data capture Payroll systems: Sage familiarity (for journal interpretation, not processing) Microsoft Excel: Strong working level - pivot tables, lookups, reconciliation templates, structured referencing SARS eFiling: VAT201 preparation and submission workflow Capture, import and post bank transactions across the firm and related entities Bank reconciliations across allocated accounts, with appropriate segregation of duties Post allocated general journals, including monthly payroll and annual leave liability journals Monthly balance sheet account reconciliations Maintain the fixed asset register - additions, disposals, depreciation, and reconciliation to the GL Review of Balance Sheet and Income Statement for allocated entities Daily posting of receipts, payments and transfers across the firm's s86(2) trust banking account and s86(3)\/(4) investment accounts Correct allocation of every trust transaction to the relevant matter and client ledger Posting of trust-to-business transfers against properly billed fees and recovered disbursements Monthly trust bank and trust creditors reconciliation, confirming trust cash equals or exceeds trust liabilities and escalating any shortfall immediately Maintain supporting documentation and audit trail to the standard required by the LPC Rules and the annual statutory trust audit Support the preparation of the annual trust audit Process downstream accounting entries from the firm's practice management system into the GL Reconcile control accounts (debtors, disbursements, trust) between the PMS and the accounting system, and clear variances Respond to fee earner and operational queries on matter postings, debtor accounts and trust ledger balances VAT review and population of the eFiling template, with correct treatment of disbursements (agency vs principal) and trust-related flows Support the preparation of internal finance reports Run with allocated tasks in the preparation of and during the annual firm and related-entity audits Support secretarial duties across the firm and related entities - new bank accounts (including trust and investment accounts), replacement cards, bank verifications, ETC Handle queries from team members and operational staff Provide backup to other team members during absence or capacity constraints

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