Legal Assistant

SUMMARY:

About Neo Brokers

About the Role

POSITION INFO:
Key Responsibilities 1. Legal Documentation and Administration Assist with drafting, reviewing, formatting and preparing basic legal documents, correspondence and agreements. Prepare and maintain legal documentation, including employment-related documents, company resolutions, notices and other administrative legal records as required. Maintain organised electronic and physical legal files and ensure that documentation is properly stored and accessible. Assist with preparing legal correspondence and documentation for internal and external use. Maintain accurate legal registers and records. Monitor outstanding legal documentation and follow up on signatures, approvals and submissions. Assist with the preparation and organisation of documentation required for legal proceedings or external legal consultations. 2. Contract Management and Agreements Assist with the preparation, review and administration of commercial agreements and contracts. Maintain an updated register of company agreements, contracts and related documentation. Monitor contractual expiry dates, renewal periods and relevant notice periods. Follow up on outstanding contractual documentation and signatures. Assist with reviewing agreements to identify missing information, inconsistencies or matters requiring further attention. Maintain records of supplier, service provider, employment and other commercial agreements. Refer contractual amendments, legal risks and matters requiring legal interpretation to the relevant management representative or external legal practitioner. 3. Legal Research and Regulatory Support Conduct legal research on relevant legislation, regulations and legal principles applicable to the business. Research matters relating to corporate law, commercial law, employment law and financial services legislation. Assist with preparing legal research summaries, reports and supporting documentation. Identify relevant legislative or regulatory requirements and bring potential compliance considerations to management's attention. Assist with gathering information and documentation required for legal and regulatory matters. Keep abreast of relevant legislative and regulatory developments as directed. Assist management with research and preparation relating to legal and compliance-related projects. 4. Company Secretarial and Corporate Administration Assist with CIPC-related matters, including company amendments, director changes and company information updates. Assist with preparing and maintaining statutory company records. Assist with the preparation and organisation of company resolutions and supporting documentation. Assist with beneficial ownership documentation and related submissions. Maintain records of company registration documents, director information and statutory filings. Assist with collecting and compiling documentation required for corporate governance and company administration. Liaise with CIPC, external service providers and relevant institutions regarding administrative company matters, escalating complex queries where necessary. 5. Compliance and Legal Support Assist with maintaining legal and compliance registers and supporting documentation. Assist with collecting and reviewing documentation required for internal compliance processes. Support the administration and maintenance of company policies, procedures and legal records. Assist with monitoring outstanding compliance documentation and follow up with relevant departments. Assist with preparing documentation for internal reviews, audits and regulatory submissions. Support management with legal and compliance-related administrative projects. Escalate potential legal or compliance concerns to the relevant management representative. 6. General Legal and Business Support Provide legal and administrative support to management and relevant departments. Assist with preparing reports, spreadsheets, presentations and legal documentation. Liaise with external legal practitioners, consultants and service providers when required. Assist with coordinating legal consultations, meetings and document submissions. Maintain confidentiality when dealing with sensitive legal, commercial and company information. Perform other reasonable legal and administrative duties within the scope of the position. Minimum Requirements and Qualifications LLB degree or relevant legal qualification preferred. Recent law graduates with experience are encouraged to apply. Alternatively, relevant legal administrative experience may be considered. 1-2 years of relevant legal, administrative or corporate experience would be advantageous. Strong written and verbal communication skills. Good legal research, analytical and drafting abilities. Proficiency in Microsoft Office, particularly Word and Excel. Excellent organisational skills and attention to detail. Ability to handle confidential and sensitive information professionally. Good time-management and prioritisation skills. Ability to work independently on assigned tasks and as part of a team. Advantageous Experience Exposure to corporate and commercial law. Basic understanding of the Companies Act and CIPC processes. Exposure to contract drafting, review and administration. Understanding of company secretarial functions. Exposure to employment law and labour-related documentation. Knowledge of financial services legislation and regulatory requirements. Previous experience within a financial services, banking or FinTech environment. Previous legal internship, practical legal training or experience at a law firm. The Ideal Candidate We are looking for someone who is: Proactive, professional and eager to develop their legal knowledge. Highly organised, methodical and detail-oriented. Analytical, with good research and problem-solving abilities. Able to communicate professionally with internal and external stakeholders. Comfortable working with legal documents, contracts and confidential information. Able to manage multiple administrative and legal tasks simultaneously. Willing to learn, take direction and accept responsibility for assigned tasks. Able to recognise matters requiring escalation or further legal input. What We Offer Practical exposure to corporate, commercial and financial services law. Experience in contract administration, company secretarial functions and compliance support. Exposure to a range of legal matters within a growing FinTech business. Opportunities for professional development and practical learning. The opportunity to work closely with management and gain insight into the legal and operational functions of the business.