Legal Assistant/Secretary

SUMMARY:
Cape Town CBD - Legal Assistant/Legal Secretary required for expert law firm based in the City centre.

POSITION INFO:
Our client, experts in this field of law, is seeking a highly organised, proactive and detail-oriented Litigation Secretary / Legal Assistant to join their committed and dedicated team. This role is ideal for a candidate with strong experience in RAF and medico-legal matters who thrives in a fast-paced, deadline-driven environment and takes pride in delivering excellent client service.
In this role, the successful candidate will be required to perform the following duties:

• Acknowledge and action client enquiries within 24 hours.
• Maintain regular client communication and provide progress updates.
• Coordinate medico-legal appointments, ensure client attendance, and arrange interpreters where required.
• Prepare documentation for consultations with attorneys, counsel, and expert witnesses.
• Identify and escalate high-risk or complex matters to the relevant Director.
• Open, manage and maintain files in accordance with firm procedures.
• Collect, collate and follow up on outstanding documentation.
• Draft legal correspondence, pleadings, discovery affidavits, and pre-trial minutes.
• Prepare and file documents within prescribed court timelines.
• Compile expert bundles and manage joint minutes.
• Monitor settled matters and assist with reconciliation statements and cost recoveries.
• Maintain strict deadline and diary management, keeping attorneys informed at all times.
• Manage incoming and outgoing correspondence, post and filing.
• Ensure accurate saving and organisation of documents on Ghost Practice.
• Maintain the RAF library and apply correct naming conventions.
• Ensure files are properly diarised and accessible according to workflow needs.
• Act swiftly on urgent instructions and maintain ongoing communication with attorneys and Directors.
• Assist with updating settlement and urgent matters lists.
• Monitor prescription alerts on Ghost Practice and related platforms.
• Provide general administrative and ad hoc support as required.
• Proven experience in RAF and/or personal injury litigation.

• Strong drafting skills (pleadings, discovery affidavits, correspondence).
• Excellent organisational and time management abilities.
• High attention to detail and ability to manage multiple matters simultaneously.
• Proficiency in Ghost Practice (advantageous).
• Professional communication skills and a client-centric approach.
• Ability to work independently while maintaining close collaboration with attorneys and Directors.