Legal Secretary

SUMMARY:
Our client, a prestigious law firm is looking for an individual to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm with a series of administrative functions.

POSITION INFO:
Requirements:

• Matric essential.
• Degree or Diploma in a Paralegal / Legal Secretarial qualification.
• Min 5 years’ experience as a legal secretary within a law firm.
• Knowledge of CMS / Adarant preferable.
• Knowledge of Microsoft Office Suite.
• Knowledge of Billback.
• Own transport is essential.

• Maintain Partner(s) and/or Professionals’ diary including coordination and liaison with relevant parties with regards to meetings.
• Dictation typing.
• Prepare all documentation for appointments and travel
• File, organise, and maintain documents.
• Open and close legal files in accordance with the firm’s policies and procedures.
• Organise and maintain legal files in accordance with the firm’s policies and procedures.
• Assist in handling legal administration requirements.
• Assist in the preparation and processing of legal documents.
• Print all correspondence, pleadings and documents and file same.
• Perform general office administration and management.
• Follow up with clients regarding payments and log all client contact.
• Compile and submit weekly outstanding reports to accounts department.
• Ensure compliance with FICA.
• Keeping track of attorney time records and billing.
• Monthly invoicing in accordance with Firm’s policies and procedures.

• Excellent written and verbal communication skills.
• Effective time management.
• Strong organisational skills.
• Attention to detail.
• Take initiative.
• Team player.